Estate Manager

3 weeks ago

Pretoria, South Africa Trafalgar Property Management (Pty) Ltd Full time

Trafalgar is the leading residential letting agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar is dedicated to providing a comprehensive and tailored sectional title and Home Owners Association (HOA) property management service. Trafalgar offers a commercial property management service catering for all the management requirements associated with commercial, Retail and Industrial property. Trafalgar is an authorized financial services and credit provider with a specialist property insurance broking focus on sectional title insurance and finance.

The Birdhaven branch is offering an exciting new opportunity as an **Estate Manager **for a well-established HOA in Pretoria.

**General Purpose of the HOA Estate Manager**
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

**Responsibilties**
- Answer and direct phone calls
- Reception desk for enrolment and fingerprints of residents
- Provide general support to visitors
- Provide information by answering questions and requests
- Organize and schedule meetings and appointments
- Take accurate minutes of meetings
- Produce and distribute correspondence memos, letters and forms
- Assist in the preparation of general reports and creates presentations
- Handle multiple administrative projects
- Book conference calls, rooms, etc.
- Ensure operation of equipment of office supplies by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Resolve administrative problems

**Requirements**:

- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office At least 7 years of experience in the field or in a related area

Please use Reference**:EM08/23

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