Program Officer, Office of The Director, Africa

2 weeks ago

Johannesburg, South Africa Bill & Melinda Gates Foundation Full time

**The Foundation**

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

**The Team**

The Africa team works to enable the foundation’s ambitious goals of scaling evidence-based interventions that target a range of diseases and socio-economic challenges across Sub-Saharan Africa (SSA). The team executes its responsibility through direct country engagement to deploy interventions and delivery models, and by building the partner architecture to replicate successful interventions and models across multiple countries.

**Application deadline - 19th May, 2023**

**Your Role***

The Program Officer in the office of the Director, Africa, advances the programmatic objectives of the Africa team through supporting its internal program and management functions, as well as collaboration across the foundation and with external partners. The role will entail exposure to programmatic work across the Africa team, as well as strong engagement with the team’s leadership to strengthen the management functions and integration of the team’s work. It will include a programmatic role in reviewing and managing grants out of the Director’s office, will enhance the ability of the Africa team to manage incoming and outgoing senior visits and trips, and will help to support management of the program assistants’ cohort in the Africa team.

This role will report to the Senior Advisor to the Director, Africa and work closely with the Director Africa in managing all these activities for the collective benefit of the Africa team and wider foundation.

**What You’ll Do***
- Support the senior advisor in ensuring that all significant events and landmarks on the Africa team calendar, both internal and external, are registered and brought to the attention of the Africa team and other internal partners for timely preparation and management.
- Collaborate with colleagues across the Africa team and foundation to prepare executive and Co-Chair visits to the region, schedule regular preparatory discussions and ensure that teams submit high quality briefing documents for executive visits and trips in a timeous fashion.
- Play a welcoming role for visits of senior colleagues to the regional office as needed, arrange learning sessions for the team where appropriate.
- Support the Senior Advisor to prepare briefing documents for external meetings for the Director, Africa, liaising as needed with internal and external partners to prepare speaker inputs etc. Help to coordinate Africa team participation and input for external meetings and events.
- Assist where needed to manage regular leadership meetings and learning sessions, aiding with the setting of the agenda, outreach and preparation to presenters, taking and review of minutes.
- Under the guidance of the Senior Advisor, serve as Program Officer for grants funded by the Director's Reserve, co-designing and structuring the grant proposals and budget according to foundation practice, engaging with the external partners and other co-funding teams across the foundation, and monitoring and ensuring sound implementation of the grants.
- Support preparation of weekly grant reviews for the Director, Africa, ensuring that the correct information is provided from investment officers and that submissions are made timeously, including preparation and follow up from Africa team concept review consultations.
- Help to anchor the Africa team's work on Diversity, Equity and Inclusion, collaborating with the DEI Working Group and liaising with the DEI & Gender and sub-group leads. Ensure that the DEI work is regularly communicated to Africa team leadership and across the wider team for input and engagement.
- Help support the management of the cohort of program assistants across the entire Africa team, working to ensure a high and consistent standard of performance; support the assignment of assistants in the regional office and identifying appropriate development initiatives for the program assistants.
- Collaborate with hiring managers, HR and the strategy portfolio management team to enhance the onboarding process for new hires in the Africa team, ensuring consistency and a positive experience for new hires.
- Help to support the implementation of special projects or change management initiati

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