Junior Admin Assistant

2 weeks ago

Durban, South Africa Jhpiego Full time

Overview:
The Junior Admin Assistant is responsible for providing general administrative support to the district office. General tasks include meeting and event administration (setting meeting dates, collating and issuing agendas and papers, arranging venues and catering), ensuring that all filing, both paper and electronic complies with organizational standards, overseeing reception duties, supporting fleet management activities and providing day-to-day administration for the office (drafting letters, ordering all office supplies - refreshments, stationery).

**Closing Date: March 13, 2023**

**Job Location: Durban, KwaZulu Natal, South Africa**

**Responsibilities**:

- Act as the first point of contact for any visitors or callers to the Jhpiego office and ensure a rapid, cordial and professional reception is attained.
- Maintain a daily sign in and temperature log sheet for all staff
- Maintain a neat, tidy, organised and professional reception area
- Maintain office supplies, ensure supplies are replenished timeously, with assistance from the Hygienist
- Manage and maintain a simple but effective administrative system for the office
- Maintain oversight and ensure timely payments of invoices related to office, administration and facilities management
- Fleet Management - ensure all logbooks, fuel & toll slips are sent in timeously in order to reconcile the fuel account, this is done on a monthly basis
- Ensure vehicle logsheets & fuel slips for Key Hire vehicles, are received weekly and submitted to Snr Admin Officer on a monthly basis
- Assist district with regards to ensuring vehicles are serviced, repaired and maintained, as well as dealing with vendors in getting jobs done, all relevant paperwork to be done to process for payments
- Maintain a simple register of when vehicles need to have maintenance/servicing, licencing or repairs undertaken and ensure that this schedule is adhered to.
- Organise and schedule meetings including contacting individuals, booking rooms, catering arrangements, preparation of meeting materials
- Assist District Coordinator with special events as required. This includes invitations, RSVP’s, facility bookings, catering, purchase requisitions as needed, audio visual, collaboration with other staff/departments/external contacts, preparation of materials for event, verifying facility contracts and follow-up work as needed
- Support procurement processes as necessary
- Ensure delivery and pick-up/receipt of supplies as needed, occasionally outside of business hours
- Ensure compliance with all organizational policies and guidance, especially those that relates to data collection and documentation
- Petty Cash management - ensuring all payments are recorded and documentation is completed and reconciled timeously
- Perform any other duty as assigned from time to time within the skillset and capability

Required Qualifications:

- Post-secondary training in a relevant field preferred
- 1+ years administration experience
- Proven understanding and familiarity with systems and structure of a complex, fast-moving office environment
- Demonstrated ability to effectively manage several major activities simultaneously under pressure
- Strong interpersonal, writing, and oral communication (English required and a local language preferred)
- Ability to work independently in an unstructured environment as well as within a team
- Experience working in donor-funded NGO’s and global organisations preferred - not required
- Ability to travel domestically as needed
- Jhpiego offers competitive salaries and a comprehensive employee benefits package._

**_ Applicants must submit a single document for upload to include: cover letter, resume, and references._**
- For further information about Jhpiego, visit our website at _

**_ Jhpiego is an Affirmative Action/Equal Opportunity Employer_**

“
_Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans._
- EEO is the Law_
- ”_

  • Junior Admin Assistant

    4 weeks ago

    Durban, South Africa The Tax Ladies Full time

    NO PHONE CALLS NOR WALK-INS WILL BE ACCEPTED!!! The Tax Ladies is looking for a Junior Admin Assistant to join their dynamic team. They are a leading provider of advanced tax services to industries in Durban and surrounding areas in KwaZulu-Natal, South Africa. We specialize in offering comprehensive tax solutions, including monthly bookkeeping, monthly...

  • Junior Accountant

    6 days ago

    Durban, South Africa Auto Carriers Full time

    Position - Junior Accountant / Admin Clerk Responsibilities include but not limited to the following: Assist with accounts payable Capturing invoices on Pastel Maintaining Asset Register Preparing reconciliations and investigating variances Assisting with ad hoc duties Performing inventory counts Reconciling Diesel expenses **Qualifications**: Accounting...

  • Junior Assistant Bookkeeper

    6 days ago

    Durban, South Africa Sandi Crowther Recruitment Full time

    Mount Edgecombe. Opportunity exists for Junior Assistant Bookkeeper to join large, well-known Shopping Retailer. Strong administrative skills and knowledge of Payroll and bank loading is essential.Responsibilities will include general creditors duties, monthly accounts recon, monthly creditors account, cash book allocations, journal entries, general accounts...

  • Admin Assistant

    6 days ago

    Durban, South Africa Smollan Full time

    Admin to Support the Field Managers Complete and assist with feedback Reports for Clients Assisting with Power Point Presentations General Admin Duties Computer Literacy Attention to Detail

  • Admin Assistant

    4 weeks ago

    Durban, South Africa RCL FOODS Careers Full time

    RCL FOODS is seeking an Admin Assistant to join our Customer Team in Westville. The role will be reporting to the National Sales Manager. RCL FOODS is looking for a decisive and efficient individual to support the sales team and provide an important link between the managers and their customers by managing the processes of all sales-related paperwork whilst...

  • Admin Assistant

    4 weeks ago

    Durban, South Africa Spice 4 U Full time

    NO PHONE CALLS NO WALK-INS WILL BE ACCEPTED!!! A spice company in Kloof is looking for an admin assistant to join their dynamic team. - Be proactive and have a positive outlook on life - Ambitious - Willing to go the extra mile - Be service oriented - Good organizational skills (Time management etc.) - A can do attitude - Willingness to learn - Fully...

  • Admin Assistant Ii

    4 weeks ago

    Durban, South Africa Smollan Full time

    At Smollan, we’re on an evolutionary journey where we’re shifting our story. We’re looking for truly unique people who believe in fostering a diverse and inclusive environment. Where our people are cared for, happy and inspired in building an extraordinary place to work. We’re on the lookout for an Admin Assistant with 2 years experience. As an...

  • HR Admin Assistant

    4 weeks ago

    Durban, South Africa Sandi Crowther Recruitment Full time

    KwaZulu Natal, Durban - R 15000 Cost To Company (None) Umhlanga. Excellent opportunity exists for competent HR Admin Assistant with good Excel skills to join well-known fast-food chain. Will suit meticulous, hardworking experienced Human Resources Administrator with experience working with UIF declarations, UI19 forms (registering / deregistering...

  • Assistant Junior Bookkeeper

    1 week ago

    Durban, South Africa Sandi Crowther Recruitment Full time

    Responsibilities will include general creditors duties, monthly accounts recon, monthly creditors account, cash book allocations, journal entries, general accounts recon, monthly reports, fixed asset register, and equity reports. Requirements:Strong admin skillsPayroll knowledgeBank loading knowledgePastel and Pastel Evolution experience - an...

  • Assistant Junior Bookkeeper

    7 days ago

    Durban, South Africa Adzuna ZA B C2 Full time

    Responsibilities will include general creditors duties, monthly accounts recon, monthly creditors account, cash book allocations, journal entries, general accounts recon, monthly reports, fixed asset register, and equity reports. Requirements:Strong admin skillsPayroll knowledgeBank loading knowledgePastel and Pastel Evolution experience - an...

  • Junior Tax Assistant

    4 weeks ago

    Durban, South Africa Moore Recruitment Full time

    Moore Midlands is a member of a leading international network of accounting and consulting firms. We have a vacancy in our Tax Division for a junior tax assistant.At Moore we value collaboration and teamwork, and provide a supportive environment where your individual contributions are also recognised. Our Tax division services a broad range of clients with...

  • Pa/admin Assistant

    6 days ago

    Durban, South Africa Integrated Point Of Sale Pty Ltd Full time

    I.T company based in Morningside looking for PA/Admin. Must have good communication & computer skills. Must be able to work under pressure. Duties include Capturing Bank Statement for VAT & Tax, Capture Salary Slips, Quotations, Follow Up on payments, Jobcards. Allocate jobs to Technician, Oversee them, Manage CEO Diary, Booking Flights & Hotels for CEO &...

  • Admin Assistant: Sales

    4 weeks ago

    Durban, South Africa Motus Corporation Full time

    Motus Durban Multifranchise is on a lookout for an Admin Assist/trainee: Sales Your task as a sales Assist/trainee is to advise customers and offer them tailored solutions. For this purpose, you will receive comprehensive product training to be able to inform you about the various models, equipment and options. You will learn how to build and maintain...

  • Junior Marketing Assistant

    4 weeks ago

    Durban, South Africa HotelJobs.co.za Full time

    **Exciting Opportunity**: Junior Marketing Assistant (Cellar Team) - Join Us! Kendrick Recruitment, a leading recruitment agency, is thrilled to present a fantastic opportunity for a Junior Marketing Assistant within a dynamic and vibrant tea based in Durban, KZN. This role, based in the cellar environment, promises a stimulating and rewarding experience...

  • Junior Bookkeeper

    6 days ago

    Durban, South Africa Training and Resources in Early Education (TREE) Full time

    _**Junior Bookkeeper Advert**_ **Description**: - **Minimum Requirements**_: - Degree/Diploma in BCOM Accounting or equivalent - 2-4 years of experience in bookkeeping - Pastel Experience (Essential) - Experience working in an NPO environment (added advantage) - Strong interpersonal skills are essential **Key Responsibilities**: **Debit Card Analysis** -...

  • Junior Graphic Artist

    6 days ago

    Durban, South Africa Sandi Crowther Recruitment Full time

    Durban North. Fashion Design / Clothing Production / Clothing Management qualification and at least 3 years experience in a graphics position in a Clothing company secures Junior Graphic Artist role. Ability to interpret trends and experience working on Adobe Illustrator and Photoshop is essential.Successful candidate will be responsible for graphics as...

  • Junior Graphic Designer

    4 weeks ago

    Durban, South Africa The Racers Edge Full time

    UREGNT - CONTACT US ON WHATSAPP - 0731537143 A fast paced, automotive accessories Retailer in Durban requires a Junior Graphic Designer & Marketing Assistant to maintain our online store and social media accounts. RESPONSIBILITIES: - Support the marketing team's initiatives. - Assist with Graphic Design edits and DTP. - Social Media Content creation -...

  • Junior Graphic Designer

    4 weeks ago

    Durban, South Africa The Racers Edge Full time

    UREGNT - CONTACT US ON WHATSAPP - 0731537143 A fast paced, automotive accessories Retailer in Durban requires a Junior Graphic Designer & Marketing Assistant to maintain our online store and social media accounts. RESPONSIBILITIES: - Support the marketing team's initiatives. - Assist with Graphic Design edits and DTP. - Social Media Content creation -...

  • Office Admin Manager

    4 weeks ago

    Durban, South Africa Affirmative Portfolios Full time

    **Human Resources ~ Office Administration ~ PA (Personal Assistants) ~ Payroll** **Durban ~ Pinetown ~ Upper Highway Area** ***: **Office Admin Manager** **Highway Area (Durban)** **R27 000 per month** Minimum Requirements: - Matric plus a relevant qualification would be an advantage - 5 years administration experience, of which at least 2 years should...

  • Junior Credit Controller

    6 days ago

    Durban, South Africa Clint Wheeler Full time

    Published - Jan 20, 2023 - Location - Durban, New Germany, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary - Salary - Market Related Salary **Description**: **Junior Credit Controller - New Germany - Market Related Salary** **Requirements**: Degree or Diploma in Finance or Accounting 2-3 years relevant experience...