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Commercial Pm/debt Collector

1 month ago

Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

Are you a detail-oriented individual with a knack for effective communication and organizational skills? We are seeking a dynamic Commercial PM / Debt Collector to join our team and take charge of various responsibilities in the realm of property leasing and management.
- Fundamental comprehension of legal procedures associated with rental collection.
- Basic knowledge of accounting principles
- Familiarity with the Debt Collectors Act

**Required Competencies**:

- Effective written and verbal communication skills
- Friendly and approachable demeanour
- Proficient time management abilities
- Capacity to perform under pressure
- Skill in delegating tasks to different departments
- Strong leadership qualities
- Outstanding organizational skills
- Meticulous attention to detail
- Ability to collaborate within a team setting
- Adaptability to change
- Possession of a driver’s license and personal transport
- Grade 12 - Matric

**The responsibilities for the Commercial PM / Debt Collector, summarized but not limited to, encompass**:

- **Leasing Process**:

- Obtain signed mandates with supporting documents as per FICA regulations.
- Negotiate acceptable rental rates with landlords on a per-square-meter basis.
- Ensure thorough familiarity with the logistics of buildings, premises, or units.
- Advertise available properties to attract potential clients.
- Arrange viewings for interested parties.
- **Application Processing**:

- Conclude lease agreements with approved tenants.
- **Property Management**:

- Arrange ingoing inspections with landlords and tenants.
- Ensure rentals align with the terms of lease agreements.
- Review monthly debtors' statements and oversee effective credit control.
- **Administrative Duties**:

- Manage the property employees' contracts, certified ID copies, and bank statements.
- Administer staff loans and manage leave requests.
- **Financial Oversight**:

- Review and authorize payment of approved invoices.
- Maintain recurring payments and review the Municipal Payments Master Schedule.
- Ensure the accuracy of descriptions on Unibase and oversee Z account cleanup.
- **Communication and Documentation**:

- Liaise with HR on labour-related issues.
- Correspond with property owners and ensure document availability to relevant parties.
- **Meetings and Reports**:

- Attend meetings with landlords and tenants upon request.
- Process notices, circulars, and ensure timely management fee increase notifications.
- Approval of payroll 09 reports.
- **Financial Controls**:

- Review funded balances and ensure the use of the approved chart of accounts (GL Codes).
- Reconcile municipal accounts and manage creditor reconciliation.
- Conduct Unibase clean up and oversee Qdocs management.
- **Collections Activities**:

- Collection of outstanding levies/rentals through effective communication via SMS and phone calls.
- Implementation of demand letters through electronic and postal channels.
- Handling the Notice to Cancel Lease process and confirming lease cancellations.
- Coordinating the handover of accounts to attorneys for collection.
- **Collection Administration**:

- Reconciliation of accounts, ensuring accuracy in the identification and allocation of payments.
- Thorough review of the unallocated list to address any discrepancies.
- Allocation of payments and addressing client queries promptly.
- Preparation of journals for DCA reversals and providing accurate figures for statistical reports.
- Facilitating the blacklisting process.
- **Debt Collection Recoveries**:

- Initiating debt collection recoveries as needed, ensuring daily diligence in the process.

Please feel free to provide referrals, if you know of anyone who suits the criteria.

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