Laboratory Administrative Officer

3 days ago

Stellenbosch, South Africa Stellenbosch University Full time

Duties/Pligte

Cost centre and research fund administration;

Obtaining a suitable number of quotations as per University regulations from laboratory consumables and equipment suppliers on the University system;

Placing and tracking orders for laboratory supplies;

Receiving and appropriately storing orders and reagents;

Issuing invoices for research studies and contracts;

Making national payments from cost centres;

Performing basic stock control for the research laboratories;

Collecting and sending information requested by basic pharmacology researchers;

Data entry and database management;

Assisting with scientific writing (study protocols, SOPs and validation reports);

Communicating and liaising with researchers, collaborators, social media, and the University's marketing division.

Administrasie van kostepunte en navorsingsbefondsing;

Verkry die korrekte aantal kwotasies volgens die Universiteit se beleid vir laboratorium goedere en toerusting van verskaffers op die Universiteit se stelsel;

Plaas bestellings vir laboratorium voorraad en die opvolg van bestellings;

Ontvangs en gepaste berging van bestellings en reagense;

Uitreik van fakture vir navorsingstudies en kontrakte;

Doen nasionale betalings vanaf kostepunte;

Neem basiese voorraadopname vir die navorsingslaboratoria;

Hantering van oproepe, e-posse en ander navrae;

Inwinning en stuur van inligting soos versoek deur basiese farmakologie navorsers;

Insleutel van data en databestuur;

Hulpverlening met die skryf van wetenskaplike dokumente (studie protokolle, SOP's en validasie van verslae);

Kommunikasie en skakeling met navorsers, medewerkers, sosiale media en die Universiteit se bemarkingsafdeling.

Job Requirements/Pos Vereistes

N6 secretarial diploma, or an appropriate, equivalent tertiary qualification;

At least three years' secretarial and/or administrative work experience;

Familiarity with a laboratory environment and the equipment/consumables used;

Excellent verbal and written communication skills in English - scientific communication training and skills will be advantageous;

Outstanding interpersonal skills, including proven experience in successfully liaising with people at management level as well as with adult students;

Proven computer proficiency in the Microsoft Office package (Word, Excel, PowerPoint and Outlook);

The ability to work thoroughly and accurately under pressure;

Effective planning, organisational and prioritisation skills;

The ability to act in a diplomatic way towards people at different levels in and outside the University;

Willingness to work outside of normal office hours from time to time upon request.

N6 sekretariële diploma, of 'n toepaslike, gelykwaardige naskoolse kwalifikasie;

Minstens drie jaar se sekretariële en/of administratiewe werkservaring;

Ervaring met 'n laboratorium omgewing en die toerusting/goedere wat gebruik word in 'n laboratorium;

Uitstekende mondelinge en skriftelike kommunikasievaardighede in Afrikaans en Engels - opleiding in wetenskaplike kommunikasie en vaardighede sal voordelig wees;

Goeie interpersoonlikevaardighede, met bewese ervaring om suksesvol met persone op bestuursvlak, sowel as met volwasse studente, te kommunikeer;

Bewese rekenaarvaardighede in die Microsoft Office-pakket (Word, Excel, PowerPoint en Outlook);

Die vermoë om deeglik en akkuraat onder druk te funksioneer;

Effektiewe beplannings-, organisatoriese
- en prioritisering vaardighede;

Die vermoë om selfstandig te werk en eie inisiatief te neem;

Die vermoë om diplomaties op te tree teenoor persone op verskeie vlakke binne en buite die Universiteit;

Bereidwilligheid om van tyd tot tyd op versoek buite normale kantoorure te werk.

Recommendation/Aanbeveling

Scientific communication and writing skills;

Experience in laboratory-specific administration;

Knowledge or experience with professional communication/marketing using social media platforms;

Knowledge or experience in data management.

Wetenskaplike kommunikasie en skryfvaardighede;

Ervaring in laboratorium administrasie;

Kennis of ervaring met professionele kommunikasie/bemarking deur die gebruik van sosiale media;

Kennis of ervaring van databestuur.

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