Creditors Administrator

2 weeks ago

Sandton, South Africa Secondments Recruitment Full time

**Job Advert Summary**:
Processing and maintenance of accounts payable records in accordance with company policies and procedures.Capturing authorized invoices relating to the respective portfolios and payment of these invoices in accordance with company policy.Ensuring that the coding and allocation of invoices are correct

**Minimum Requirements**:
**Qualifications**:

- Matric (Must)
- Bookkeeping Diploma or Equivalent (added advantage)

Experience
- 3+ years full function Creditors and Bookkeeping experience

**Skills**:

- It would be advantages if the applicant has the following:

- Great Plains, Accounting Knowledge or any other Accounting software package experience
- Understand age analysis of accounts and understand general ledger structures
- To perform this job successfully, an individual should have extensive knowledge of Computer Skills: Microsoft Word; Excel; accounting software; and MS Office
- Excellent attention to detail and numerate accuracy
- Ability to manage and resolve Suppliers’ queries
- Ability to work within a team and as a team with people from diverse background.
- Complete self motivation and self starting capabilities.
- Exceptional business and people skills.
- Strong team abilities.
- Total reliability.

Time management.
- The highest level of client and business confidentiality at all times.
- Ability to ensure that the standards, disciplines and procedures of the

company are strictly maintained
- Results focused
- Transparent honesty.
- Reliability.
- Positive Attitude and highly motivated
- Lead by example.
- Assertive and effective communication.
- Sensitive to client and staff requirements and problems.
- Ability to create a professional office environment
- Organization and planning skills.

**Duties and Responsibilities**:
General
- Capturing authorized invoices relating to the respective portfolios and payment of these invoices in accordance with company policy
- Ensuring that the coding and allocation of invoices are correct
- Ensure that invoices are paid timeously and in the most efficient manner by using the creditors age analysis to process payment runs
- Performing reconciliation of payments to supplier’s statements monthly
- Follow up on outstanding invoices not received to ensure payment is made
- Preparation of cheques, EFT’s as well as obtaining of signatories (cheques, EFT’s)
- Deal with supplier requests, problems and complaints related to the relevant accounts
- Providing remittances to suppliers after the payment has been processed
- Ensure that all payment and reconciliation deadlines are met.
- Ability to work without supervision, assist with audit preparation and supplying supporting documentation as requested.
- Keep all documents filed, as per filing system and archive

files annually.
Contract invoices paid monthly
All contract invoices should be paid monthly and ad-hoc invoices upon receiving the invoice.
Authorization
All the invoices should be approved as stipulated in the payments processes before its captured for payment

KEY COMPETENCIES
- Excellent communication and interpersonal skills on all levels.
- Dynamic and enthusiastic
- The ability to interact professionally with the client
- Competent time management skills
- Professional attitude and capability and personal initiative
- Be deadline driven
- Professional attitude and capability and personal initiative
- Innovative thinking and ability to follow process

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