Sales Administrator

7 months ago

Johannesburg, South Africa GP Consult Full time

Gauteng, JHB - Eastern Suburbs
- R 15000 - R 20000 Monthly Basic Salary

Sales Administrator - Temp Contract (6 month contract) - Heidelberg

**Main Purpose**
The main purpose of this position is to ensure timeous processing of sales orders from customers, by translating customer needs to job cards and issuing such to the different departments, and after completion of jobs, processing and issuing of invoices to customers.

**Duties and Responsibilities**
- Receipt of orders from customers and comparison of orders with quotations issued.
- Confirm whether customer has account with company or COD basis.
- In the case of COD customer, responsible for contacting the customer and arrange for upfront payment to be made, and/or communication of documentation to customer and other relevant parties in organisations in the case of the customer preferring to open an account.
- Effective communication of deadlines and delivery dates required by customers, and timeous confirmation of deadlines being met or not being met, and reasons supplied for the latter.
- Responsible for processing of sales orders and job postings in SYSPRO, and all related postings pertaining to labour hours, travel costs and other costs incurred on specific jobs or projects.
- Accurate processing of all postings to correct product classes and relevant accounts and departments.
- Timeous issuing of job cards and communication thereof to relevant persons in correct departments, ensuring follow up and confirmation of all items on job card being attended within the timeline set.
- Weekly record keeping and communication of all jobs issued as well as the status and progress of such jobs to customers and management.
- Ability to differentiate whether job will be executed in the factory as either a new unit to be manufactured, or a unit needing to be collected for repairs in the factory, or whether a team needs to be involved to attend to inspections, repairs or testing on the site of the customer.
- Effective communication to sales department in the case of work done being less or more and quotation and order necessary to be amended.
- Be aware continuously of jobs in progress and following up on the status of jobs to plan ahead and know when to expect proof of completion of jobs by way of a signed off delivery note by the end user, or release note from the quality and testing staff, in order to speed up the processing of costing elements and other postings, such as labour and material postings in SYSPRO, so that these jobs may be sent for invoicing timeously.
- Accurately scan and read the delivery notes completed by the technical staff and signed off by the end user, to ensure all work as per the accepted quotation and sales order from the customer has been attended to and completed to the customer’s satisfaction.
- Assisting the technical staff in correct completion of the delivery notes and other documents, e.g. time sheets, to ensure the correctness of the communication of the service delivery, which will be transferred to the tax invoice to the customer.
- Be aware of the any special instructions from the different customers in terms of how,
- when and where tax invoices and other documentation need to be delivered in order to ensure timeous payment of such invoices by the customer’s financial department.
- Responsible for the scanning and safekeeping of all job and sales transactions for auditing purposes.
- Accurate monthly and weekly report on all jobs outstanding and communication of progress and status of these jobs and reasons for non-delivery to management.
- Accurate and timeous monthly processing of sales transactions (including credit notes and balance sheet invoices), and immediate forwarding of sales invoices to customers, ensuring all functions required for invoicing have been completed, i.e. agency transactions in accordance with the agency agreement.
- Recording and safekeeping of all documentation supporting sales transactions in accordance with auditing policies and procedures.
- Control worksheets to be kept up to date to ensure invoices which required to be invoiced in both company A (agency) and company 3 (company database), have been processed and are in balance.

**Qualifications and Experience**
- Matric
- Knowledge of financial processes and extensive experience in job card placement and customer and staff relations.
- Proficiency in different modules of SYSPRO and MS Office: Word, Excel, Outlook, is essential.

**Special Requirements**
- Time management.
- Ability to work under pressure and on tight deadlines.
- Ability to make decisions fast and efficient, as well as to make independent decisions when warranted.
- Must have patience, tact and a cheerful disposition and enthusiasm as well as the willingness to handle difficult situations.
- Ability to pay close attention to detail and coordinate various activities simultaneously.
- Ability to work well in a team environment.
- Ability to work and plan under pressure wh

  • Sales and Marketing Co-ordinator

    7 months ago

    Johannesburg, South Africa The Sales Barn Full time

    Our client, operating in the automobile services industry, is looking to hire a Sales and Marketing Coordinator to join their team in Mulbarton and contribute to their continued growth. This is an office based role and comes with a salary of R14k per month. As a Sales and Marketing Coordinator you will play a pivotal role in supporting the sales and...

  • Furniture Sales Consultant

    7 months ago

    Johannesburg, South Africa Wholesale sales representative Full time

    **Furniture Sales Consultant (Retail) (Homego Furniture)** Johannesburg, Bruma Basic Salary : R4000 plus Commission **Responsibilities**: - Consistently achieve sales targets. - Ensure high-level customer satisfaction by providing excellent sales and after-sales service. - Assisting clients by giving valuable advice on products, fabrics, and accessories,...

  • Sales Lead Generator

    3 months ago

    Johannesburg, South Africa MADjozi Outsourced Sales Full time

    Join Our Dynamic Sales Team and Shape the Future of Sales! We’re seeking passionate individuals to join our elite sales force, empowering small businesses to thrive. What’s in it for You? Work Remotely: Enjoy the freedom of a flexible, remote setup. Leverage Your Experience: Use your skills to make a real impact. Empower Small Businesses: Support...

  • Sales Administrator

    6 months ago

    Johannesburg, South Africa Outsourcing To South Africa Full time

    To ensure success, sales administrators should have experience in a sales environment and possess advanced administrative skills. **Sales Administrator Responsibilities**: Receiving and processing purchase orders. Issuing quotes/sales orders/invoices to customers Populating job cards which would be issued to the production manager. Verifying orders,...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa Tower Group Full time

    **ROLE PURPOSE** To effectively provide the General Manager and Sales & Service Manager/team with sales and service information to enable informed decision making and achievement of sales and service objectives. Responsible for the upkeep and updating of the new Customer Relations Management (CRM) systems. Assist the General Manager with the upkeep of the...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa MECS Africa Full time

    South Africa, Gauteng - Jhb Eastern Suburbs Our large International Machinery client based in East Rand has the requirement for a Sales Administrator to provide effective and efficient administrative support to the Sales department to contribute towards achievement of departmental and organizational objectives. **Responsibilities**: - Assist with tender...

  • Sales Administrator

    7 days ago

    Johannesburg, South Africa Dimension Data Full time

    Do you want to work in a company that appreciates your knowledge and skills? Do you have the ability to make a real impact on people's lives? If so, then this Sales Administrator role is for you! As a Sales Administrator, you'll be responsible for supporting the sales team by managing incoming enquiries and invoices. You will also be responsible for...

  • Sales Administrator

    6 months ago

    Johannesburg, South Africa She Recruits Full time

    Our client, a leader in the credit insurance industry has an opportunity available for a Sales Administrator to join their team based in Roodepoort. We are looking for someone who has at least 2 year’s experience in a sales administration role, preferably in the financial services industry. **Qualification / s**kills and experience required**: - Matric...

  • Sales Administrator

    3 days ago

    Johannesburg, South Africa Kena Outdoor Full time

    **Main purpose of the role**: We are looking for a sales and administration assistant who will administrate and maintain a high quality of business reporting and dedicated support to the sales management team Manage company inventory Work cooperatively with sales team, and for the business, to meet operational and team objectives Prepare proposal and...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa Cortez Executive Search (Pty) Ltd Full time

    Qualification Essential Competency Grade 12. Relevant Administration Diploma. Advanced computer literacy. Qualification preferred education and experience Administration Diploma or relevant certificate. Essential functions Process sales orders on CRM and ensure the documentation corresponds Resolve Incomplete sales orders with the Sales Executive Creating...

  • Sales Administrator

    7 months ago

    Johannesburg, South Africa Time Personnel Full time

    **Job Overview**: **Date Posted**: Posted 17 hours ago- **Location**: Johannesburg, Gauteng- **Job Title**: Sales Administrator- **Education Level**: High School / Matric- **Job Level**: Intermediate- **Minimum Experience**: 1 - 3 Years**Sales Administrator - Johannesburg Easter Suburbs.**: Are you passionate about driving sales success by using your...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa Pollock and Associates Full time

    Sales Administrator Johannesburg East - Gauteng Reporting to the Sales Manager you will be responsible for all sales-related administration by assisting the sales team including Sales Representatives and the Sales Manager. Grade 12 plus relevant sales admin experience within a manufacturing company is essential. You will display the skills of working in an...

  • Sales Administrator

    7 months ago

    Johannesburg, South Africa SMD Technologies Full time

    **Sales Administrator Job Spec** The sales administrator is responsible for assisting with any administrative duties with regards to the independent client accounts in the company. The administrator must work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. **Roles and Responsibilities**: -...

  • Sales Administrator

    6 months ago

    Johannesburg, South Africa CipherWave Full time

    **JOB PROFILE**: - Job Title: - Sales Administrator- Division: - Sales- Subdivision: - None- Reports to: - Chief Business Development Officer**WORKING RELATIONSHIPS**: - Internal: - Internal Sales Consultant - Key Account Manager - Channel Account Manager - Strategic Account Manager - External: - Suppliers **JOB SUMMARY**: - Main purpose of position: -...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa Profession Hub Full time

    Our client in furniture manufacturing is looking for a motivated and organized Sales Administrator to assist in our sales office. They will need to process and capture sales orders, be a point of contact for our customers to assist with queries about products, orders, and deliveries, and provide support for sales. **Requirements include**: - Bachelors...

  • Sales Administrator

    3 days ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** 66983 **Job Type** Permanent **Job Title** Sales Administrator **Computer Skills** Advanced Ms Excel,MS Office **Industry** Electrical/Electronic Manufacturing **City** Johannesburg South **Province** Gauteng Reporting to: Sales Admin Manager Purpose: The fulfillment of administration and logístical tasks to the satisfaction of...

  • Sales Administrator

    4 days ago

    Johannesburg, South Africa Placement Dynamics Full time

    **Sales Administrator - Internal Position** **Application Instruction**: **Minimum Requirements & Skills** Matric (or the equivalent) A minimum of 3 years sales /customer relations experience essential A minimum of 3 years general administration experience essential Experience in Word & Excel essential Own transport essential **Duties &...

  • Sales Administrator

    2 days ago

    Johannesburg, South Africa Headhunters Full time

    **Our client in the IT sector, based in Johannesburg is currently looking to employ a Sales Administrator.** **An awesome career opportunity awaits.** **Responsibilities**: - General sales support and assistance to assigned account managers including but not limited to: - Feasibility requests. - Client feedback. - Ticket management. - Quoting assistance...

  • Sales Administrator

    6 days ago

    Johannesburg, South Africa Talent Profiles Full time

    Our client, a premium brand in the motor industry is looking for a professional and enthusiastic individual to fill the role of a Sales Administrator in the New Cars Sales department. **Minimum requirements**: Matric / Gr 12 Experience in the motor industry will be an advantage Valid Drivers License Willing to work ever second Saturday **Roles/...

  • Internal Sales Administrator

    2 days ago

    Johannesburg, South Africa Recruitment Matters Africa Full time

    Our client is looking for a Internal Sales & Admin assistant/ co-ordinator to join their team. **RESPONSIBILITIES**: - Issuing sales transaction invoices. - Verifying orders, including customers' personal information and payment details. - Supporting the sales department with other administrative tasks, if requested. - Advanced knowledge of administrative...