Assistant Operations Manager

4 weeks ago

Johannesburg, South Africa WeBuyCars Full time

We are looking for an Assistant Operations Manager to join our WeBuyCars team at our JHB South branch

**Duties and Responsibilities**: Stock Control**

Vehicle stocktake:

- Implement and communicate a monthly stocktake roster to include all sales executives by the 1st of each month. The register must be visible for all employees in your branch.
- Complete a full stocktake every day.
- Investigate and report on all exceptions on the list.
- Ensure that all exceptions are scanned at least once every seven days.
- Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily.
- Report all problems and completion of stocktake to the Deputy Head of Sales before the close of business daily.

Key stocktake:

- Complete a key stocktake daily.
- Investigate and report on all exceptions on the list.
- Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily.
- Report all problems and completion of stocktake to Deputy Head of Sales before the close of business daily.

Manage stock levels:

- Compare stock levels with stock capacity in your branch daily to ensure adequate stock holding compared to national stock levels.
- Report on all stock vehicles older than 45 days weekly.
- Troubleshoot all cars older than 45 days to find reasons why they are not selling.
- Recommend possible actions (Price drops, recon)to assist with the sales of these ageing vehicle.

Repairs and Non-Runners:

- Identify and manage recon on stock and non-runners.
- Manage all non-runners daily to ensure optimal turnaround times for all repairs.
- Ensure approval of all quotes by the Deputy Head of Sales before work gets approved.
- Report and drive progress on vehicles at repair shops.
- Prepare presentation for weekly repairs and non-runners meeting.

Natis and Admin issues:

- Manage and resolve all Natis and registration issues in conjunction with the admin department.
- Report on admin issues in a weekly meeting.

Manage sold yard:

- Complete daily sold yard audits and escalate all problems to
- Scan every vehicle to check statuses.
- No vehicle is allowed to stand in the sold yard for longer than 48 hours.

Website photo quality:

- All vehicles must appear on the website with pictures.
- Conduct training to improve all photographer skills.
- Conduct daily photo audits to ensure quality.

Oversee Dekra vehicle condition report process:

- All vehicle must have a Dekra report at the time it appears on the First Day Auction.
- Check at least five vehicle inspections per day for accuracy and report any discrepancies to Dekra account manager.
- Ensure that all mistakes get rectified asap.

**Cleaning and Maintenance**

Oversee all the warehouse managers daily tasks

Cleaning:

- Develop and implement the warehouse cleaning schedules
- Ensure that all daily cleaning checklist is completed and signed off on time.
- Conduct scheduled daily walkthrough inspections to ensure total compliance as per WeBuyCars guidelines.
- Keep a file with all completed list for audits purposes.

Wash Bay:

- Assist the wash bay team leader to manage wash bay staff.
- Conduct inspections on five random vehicles that were washed the previous day and point out any problems to the wash bay team leader. Make sure that all issues that were pointed out by you are resolved immediately.
- Discipline repeat offenders if there is no improvement.

**Health, Safety and Security**

Security:

- Work with in-house security staff and third-party service
- Ensure sufficient staff placement
- Conduct daily audits on safety protocols to improve on property, asset and personal safety.
- Report any applicable findings to the Deputy Head of Sales.

Fire drills:

- Ensure fire safety in the warehouse
- Conduct quarterly fire drills during business hours to test readiness

Health and Safety file:

- You are the COVID appointed representative, taking ownership of compliance in the branch
- Ensure that the health and safety file is 100% up to date and compliant at all times.

**Expense Control**

Fuel:

- Manage branch fuel expenses.
- Implement a working system to ensure better fuel control.
- Audit fuel accounts monthly to ensure compliance.
- It would be best if you approved all bulk fuel orders.
- Bulk fuel orders must be reconned against test drive fuel slips before more fuel can be purchased.

Utilities and other branch expenses:

- Report on utility bills monthly.
- Develop and implement cost-saving strategies.
- Manage and sign off branch utilities.

**Qualifications**:

- Matric Certificate
- Minimum 3 years experience in the motor industry

**Package Includes**:

- Momentum FundsAtWork Provident Fund
- 15 Days Annual Leave

  • Operations Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Logistics and Operations Management Full time

    We require an Operations Manager and Project Supervisor familiar with the general operations and management of a business. You will work with the senior management to assist with the coordination of company projects and manage staff. We will consider experience in various industries. If you have an excellent personality, you pay attention to detail and a...

  • Operations Executive

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ecoplanet Green Operations Gmbh Full time

    The CompanyGlobe 24-7 in partnership with a leading mining contractor are seeking an experienced Operations Executive to effectively lead the Company operations and production units. The RoleThe incumbent will be tasked with leading company operations and production units safely in pursuit of the highest return on investment through the effective...

  • Operations Assistant

    4 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72711 **Job Type** - Permanent **Job Title** - Operations Assistant **Computer Skills** - MS Excel,MS Outlook,MS Word,SAP **Industry** - Automotive **City** - Johannesburg **Province** - Gauteng - Operations Assistant- Assisting in the duties related to logistics, warehousing and operations.- Assist operations team in day-to-day...

  • Operations Assistant

    2 weeks ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OPERATIONS ASSISTANT**: - Ciazcon Consulting- Published- June 24, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Operations Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Assist operations team in...

  • Operations Assistant

    5 days ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OPERATIONS ASSISTANT**: - Ciazcon Consulting- Published- June 3, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Operations Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Assist the Operations Director in...

  • Operations Assistant

    2 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 73074 **Job Type** - Permanent **Job Title** - Operations Assistant **Computer Skills** - SAP,MS Office **Industry** - Automotive **City** - Johannesburg **Province** - Gauteng - Assist operations team in day-to-day activity. - Capture all waybills and report back to operations manager. - Implement and keep all Health and Safety...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Wasteplan Full time

    Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Consulting Full time

    OPERATIONS ASSISTANT: Ciazcon Consulting Published June 3, 2024 Location Johannesburg, South Africa Category Administration / Front Desk / PA / Secretary Job Type FulltimeDescription:Currently we are searching for an Operations Assistant for Johannesburg, South Africa.Responsibilities of this Post: Assist the Operations Director in daytoday tasks, including...

  • Operations Assistant

    4 weeks ago

    Johannesburg, South Africa Wasteplan Full time

    Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations...

  • Operations Assistant

    2 weeks ago

    Johannesburg, South Africa Wasteplan Full time

    Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations...

  • Operations Assistant

    2 days ago

    Johannesburg, South Africa Wasteplan Full time

    Job SummaryTo provide assistance and administrative support within the operations department. Ensure support is provided in such a way that effective planning, organizing and control takes place within the department. Ensure timeous and effective liaison internally and externally with clients, service providers and the operations...

  • Operations Assistant

    4 weeks ago

    Johannesburg, South Africa TalentWorx Consulting Full time

    Facilities management Diploma (Advantage) - Related property management Diploma's / Degree's (Advantage) Minimum of 5 or higher - Minimum of 3 years in a Facilities Management role. The Operations Assistant is responsible to assist and support the Operations Manager with the day to day management of the asset and all required functions within the...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Unique Personnel (Pty) Ltd Full time

    Permanent Operations AssistantJohannesburgSouth Africa Assist operations team in day to day activity.Capture all waybills and report back to operations manager.Implement and keep all Health and Safety documentation up to date.Compile and execute training schedules for Labournet.Capture logistical data pertaining to fleet fuel and other related...

  • Assistant Operations Manager

    3 weeks ago

    Johannesburg, South Africa Stor-Age Self Storage Full time

    **ASSISTANT OPERATIONS MANAGER - JOHANNESBURG Stor-Age Property REIT Limited (Stor-Age) is the leading and largest self storage property fund and brand in South Africa. Focused on the fast-growing self storage sector, a niche sub-sector of the broader commercial property market, Stor-Age develops, acquires and manages high-profile self storage...

  • Head of Middle Office Operations

    2 weeks ago

    Johannesburg, Gauteng, South Africa Investment Manager firm Full time

    Job Title: Head of Middle Office OperationsJob Overview:As the Head of Middle Office Operations at an Investment Manager firm, you will lead a critical function that serves as the linchpin between the front office Investment team, Institutional and Retail Client Services teams, System Development team, and the firm's outsourced Fund Administration. Your role...

  • Operations Assistant

    2 weeks ago

    Johannesburg, South Africa Truniq Professional Services Full time

    **Operations Assistant - Centurion** **Salary - Lucrative package on offer plus benefits** **Exciting opportunity exist for an Operations Assistant to join a dynamic team. The successful incumbent will be responsible to support the Operations Supervisor with structural and horticultural maintenance of war graves and memorials to the standards set by the...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Unique Personnel Full time

    Job Number 72711Job Type PermanentJob Title Operations AssistantComputer Skills MS Excel,MS Outlook,MS Word,SAPIndustry AutomotiveCity JohannesburgProvince Gauteng Operations Assistant Assisting in the duties related to logistics, warehousing and operations. Assist operations team in daytoday activity. Capture all waybills and report back to Operations...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa TalentWorx Consulting Full time

    Facilities management Diploma (Advantage) Related property management Diploma's / Degree's (Advantage) Minimum of 5 or higher Minimum of 3 years in a Facilities Management role.The Operations Assistant is responsible to assist and support the Operations Manager with the day to day management of the asset and all required functions within the operational...

  • Head of Middle Office Operations

    4 weeks ago

    Johannesburg, South Africa Investment Manager firm Full time

    **Job Title: Head of Middle Office Operations** **Job Overview**: As the Head of Middle Office Operations at an Investment Manager firm, you will lead a critical function that serves as the linchpin between the front office Investment team, Institutional and Retail Client Services teams, System Development team, and the firm's outsourced Fund...

  • Operations Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Truniq Professional Services Full time

    Operations Assistant - CenturionSalary - Lucrative package on offer plus benefitsExciting opportunity exist for an Operations Assistant to join a dynamic team. The successful incumbent will be responsible to support the Operations Supervisor with structural and horticultural maintenance of war graves and memorials to the standards set by the company and...