Program Coordinator

5 days ago

Johannesburg, South Africa Bill & Melinda Gates Foundation Full time

**The Foundation**

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: that people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. By building a global and cultural workplace that supports greater diversity, equity, and inclusion — of voices, ideas, and approaches — together with our employees and partners, we can help all people improve their lives from poverty and health to education. As an organization we offer full healthcare premiums coverage, generous paid time off, contribution to your retirement fund, several employee communities, and a commitment to embedding diversity, equity, and inclusion into everything we do.

**The Team**

The Africa Team works to enable the Foundation’s ambitious goals of scaling evidence-based interventions that target a range of disease and socio-economic conditions which are endemic across Sub-Saharan Africa (SSA). Specifically, the focus of the Africa Team is to enable collective impact for the Foundation in Africa by influencing policy and finance towards key development priorities, strengthening capacity and enabling systems for delivery, and innovating and using cross-cutting enablers for impact at scale. The team performs its responsibility through direct country engagement to deploy interventions and delivery models, and by building the partner architecture to replicate successful interventions and models across multiple countries.

**Your Role**

The Program Coordinator (PC), South Africa Regional Office (SARO), is an important member of the Africa Team.

The primary purpose of this job is to support the Africa Team with the coordination, implementation, and maintenance of a range of projects and activities in support of the life cycle of grants and contracts. This includes coordinating the management of a portfolio of investments comprised of grants, contracts, program related investments (PRIs) and other projects in support of multiple programmatic priorities and strategic goals. The PC will provide budget oversight and planning, financial analysis, financial reporting, and/or portfolio and operations process management and act a bridge between the Africa Team and the business support functions in Seattle.

The PC will be based at the Foundation’s SARO in Johannesburg, and will report to the Senior Officer, Strategy Planning and Management (SPM), Africa.

**What You'll Do**
- Grants and Contracts Administration: Work with Program Officers, grantees, and business partners during early stages of grant making (e.g., sending out requests for proposals, driving key deadlines for submissions and revisions). Assist with grant management and evaluation by requesting and reviewing written materials (including grant summaries and reports).
- Grant and Contracts Coordination: Coordinate the end-to-end contract and grant processes with internal parties (contracts, grants and legal business partners) and external parties (vendors and grantees) within the investment systems. Coordinate contracts, including tracking of invoicing and deliverables, receipt of required reports and monitoring expenses. Shepherd the development, management, and close out of grants.
- Data Input, Management and Analysis: Manage data for all grants and contracts in multiple databases and SharePoint sites. Provide detailed financial analysis and ensure data integrity to support team's financial decision making. Work with Program Manager and Program Officers to keep all pertinent information accurate and up-to-date for reporting and analysis; serve as point-person regarding budget targets and individual investment portfolio management.
- Initiative Portfolio Management: Monitor/Manage progress of an initiative portfolio against payout targets. Track programmatic goals and results in coordination with leadership. Develop relationships with key internal and external partners. Work with leadership to develop processes and tools for performance management.
- Act as primary support for grantee/vendor initiation, reporting and closure. Serve as liaison across multiple internal teams. Special projects as requested.
- Conduct budget analyses for contracts, grant proposals, and grant annual reports to ensure consistency with project objectives and alignment with strategic priorities.
- Manage investment workflow and data systems onboarding for new hires.
- Support team projects as assigned by the Senior Officer, SPM, Africa and work with colleagues on the Africa business team on general coordination and investment portfolio management.

**Your Experience**
- Bachelor’s degree in Business, Accounting, Finance, or similar field, with minimum of three years of relevant experience in a similar role.
- Excellent organizational skills and attention to detail, deadlines and policy compliance.
- Excellent verbal and written communication skills.
- Proficient in MS Office Suite and kno

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