Admin Assistant

7 days ago


Boksburg, South Africa Motus Aftermarket Parts Full time

Key Performance Indicators will include, but not limited to;
- Sign for documents delivered to NAPA/DROP.
- Date stamp all invoices received.
- Tick invoices received against Supplier list.
- Supplier to be informed immediately on invoices not received.
- Place invoices in IN TRAY of data capture clerks to process.
- Credit notes to be checked on ELCB and passed to Credit Controller to sign off.
- Distribute Supplier statements to Creditor’s department.
- Assist with archiving invoices, credit notes.
- Mark and label courier bags and place in pigeon holes.
- Arrange with courier company date for collection, 3rd working day in the new month.
- Assist with data capture
- Run ticking list weekly, invoices in pigeon hole to be ticked off and placed in courier bags.
- Filing for Accountant and FM.
- Adhoc work on request.
- Process Supplier invoices accurately, within a day or form date received.
- Verify information form source document before loading invoice.
- Queries on invoices to be given to the Accountant to follow up.
- Photo-copy supplier invoices.
- Supplier and Customer’s invoice to be scanned correctly.
- Attach copy of supplier invoice to customer copy, once again verify information.
- Invoices to be placed in pigeon holes.
- Invoices to be archived every quarter.
- Statements with invoices to be sent to customer via courier on the 3rd working day of the new month
**Requirements**:
**Qualifications & Experience**:

- Grade 12
- Competency in MS Word, databases and accounting software
- Basic accounting procedures
- 1 - 2 years creditors experience
- Clear criminal check
**Knowledge Skills and Abilities**:

- Accuracy and attention to detail
- Aptitude for numbers
- Well organized
- Goal orientated
- Effective communicating techniques


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