Admin Clerk

7 months ago

Cape Town, South Africa Econo Foods Full time

**Econo Foods(Pty) Ltd**

Econo Foods is the National leading food service provider, specializing in frozen foods and chilled products. An independently owned company enabling us to guarantee a more personal and flexible experience from order to delivery. A company that started and has remained committed to service excellence and customer satisfaction.

**Job Title**:GRV Clerk

**A. Job Title**:
**GRV Clerk **reporting to the **General Manager**

**B. Job Overview**
The GRV Clerk responsibilities include the capturing and processing of all stock received. This role is critical to the value chain success and requires that the staff member works until the daily work volume is complete.

**C. Areas of Responsibility (Your duties will include but are not limited to)**

**1 Goods Receipt Process**
- Receive POD book and invoices from Truck
- Control blind check against invoice
- Check Truck Temperature and Truck Seal against PO Book. Report immediately to

Procurement and Supplier should a difference be noted
- Request double check by Supervisor if variances are detected
- Update Truck Register
- Retain original documents and return copies for POD book to Truck
- Sign off and return any pallets
- Check invoice against PO on IQ
- Send invoice through to Procurement for sign off and price check
- Raise claim for any shortages, damages, overs or price claims according to process
- Complete GRV process

**2 Critical Success Factors**
- Ensure all stock received is captured onto the system
- Ensure the unit of measure (UOM), size and supplier codes match the purchase order
- Assist and ensure stock clerks sign GRV slips and allocate stock if unallocated
- Assist the Stock Controller to sort out stock issues as and when required
- Collaborate with procurement staff to list expected deliveries
- Assume responsibility for returning unsatisfactory stock or receiving replacements
- Ensure invoices are signed and paid for satisfactory deliveries
- Ensure up to date stock knowledge and trading terms with new suppliers
- Correct calculation of stock conversions is critical
- Maintain accurate records and assist in inventory control

**3 Teamwork**
- Support department managers and co employees.
- Actively participate as a member of the team
- Performing any other task, not specified herein, which from time to time may be assigned by the manager.

**4 Housekeeping and Safety Standards**
- Ensures that cleaning and housekeeping standards on equipment and work areas are maintained according to laid down standards and norms
- Ensure Personal hygiene standards are maintained
- Take reasonable care for own health and safety as well as the health and safety of others
- Wear the correct PPE in accordance with the company policy and procedures
- No interference or abuse of any health, safety and environmental welfare equipment
- Keep work areas clean and free from hazards and risks

**D. Knowledge, skills, and experience required**

**Educational Background**:

- Grade 12
- Must be able to read, write, speak, and understand Afrikaans & English
- High level of Mathematical ability
- Computer Literacy

**Knowledge/Skills**:

- Previous Experience and strong knowledge of a Value Chain environment will be advantageous
- Operational Agility
- Ensure Vision, Mission and Values underpin all activities

**E. Competencies**
- Ability to show initiative
- Ability to work independently
- Strong Problem-Solving Skills
- Attention to detail
- Performance Driven
- Well-organized and dynamic personality

**Job Type**: Temp to perm

**Salary**: Up to R8,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- High School (matric) (required)

**Experience**:

- Administrative: 1 year (required)

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