Supervisor Trade Reconciliations

6 months ago

Cape Town, South Africa Clicks Group Limited Full time

**Listing reference**: 015927**Listing status**: Online-
**Position summary**

**Industry**:Wholesale & Retail Trade
- **Job category**:Creditors**Location**:Cape Town
- **Contract**:Permanent**EE position**:Yes**Introduction**
- We are looking to recruit a Supervisor to work within the Finance (Accounts Payable) department of Clicks Group Services. The role will be based at Clicks Head Office in Cape Town and will report to the Management Accountant.**Job description**

**Purpose and Objectives**
- Supervises the duties of Trade reconciliations clerks in the reconciliation of trade supplier accounts and investigation of unresolved queries. Ensuring that the accounts of all suppliers of frontshop products for resale are reconciled and payments are made within terms whilst ensuring that Standard Operating Procedures are documented, implemented and internal controls are adhered to; identifying and reporting any inefficiencies, risks and deviations
- Ensuring that all reconciling differences are resolved within KPA deadlines
- Performance management and training of staff in order for the team to deliver the objectives
- Submitting accurate weekly and monthly reports on invoices, credit notes and returns outstanding and debit balances
- Testing and sign off of any testing relating to projects directly impacting Clicks Trade Creditors
- Authorised signatory for releasing Accounts Payable payments on the banking platform
- Preparation of monthly cashflow relating to Trade Creditors and explaining any variances to actuals
- Ensuring that accurate payments are handed to payment department 4 days in advance of payments being processed
- Preparation of balance sheet recons monthly and resolving reconciling differences within agreed KPA deadlines

**Minimum requirements**

**Education and Experience**
- 3 year degree/ diploma (Essential)
- A minimum of 2 years’ experience in a Management role within an accountant’s payable environment(preferably in retail)
- 5 years General Management experience
- Experience with Legislation for SARS invoicing requirements
- Knowledge of HR Policies and Procedures

**Job related knowledge and skills**
- Good time management skills
- SAP Finance (essential)
- JDA MMS (advantageous)
- Business Intelligence Reporting (advantageous)
- A solid working knowledge of Microsoft Word, Outlook and Excel (Understanding V-Lookup, Pivot and Functions an advantage) (Essential)
- Communication and report writing skills
- Problem solving skills
- Management skills
- Negotiation and interpersonal skills
- Strong analytical and decision-making skills
- Attention to detail
- Ability to work under pressure without constant supervision
- Ability to identify and make process improvements
- Ability to multi-task on competing and deadline sensitive priorities
- Ability to cope well under pressure and in conflict situations
- Strong customer/stakeholder service orientation
- Ability to follow rules and procedures
- Ability to liaise with and communicate at all levels
- Good time management skills
- Be self-motivated and results driven

**Essential Competencies**:

- Leading and Supervising
- Working with People
- Adhering to Principle and Values
- Delivering Results & Meeting Customer Expectations
- Coping with Pressures and Setbacks
- Planning and Organising
- Analysing
- Adapting and Responding to Change
- Deciding and Initiating Action
- Analysing
- Coping with pressure

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