She-q Administrator
2 weeks ago
**Qualification**
Standard 12; Administration Diploma; SAMTRAC or Equivalent; Thorough knowledge and implementation of the COIDA and General Administrative Regulations and f the Occupational Health and Safety Act***
**Experience**
Minimum of 3 years of work experience in the development and implementation of Accident Investigation and Reporting Procedures within a large entity and a proven experience in the implementation of COIDA; General Administrative Regulations of the Occupational Health and Safety Act
**Key Performance Areas**
- Compile and update the Injuries on Duty (IOD) Spread Sheet
- Liaise with line managers to ensure the proper Reporting and Investigation of Accidents
- Collate accident information and send it to the company insurers and Compensation Commissioner
- Follow up on IOD cases and update outstanding legal documents
- Open and update individual employee IOD files.
- Ensure that IOD medical records remain confidential and liaise with medical doctors and the commissioner to update such medical records
- Ensure the absence of IOD case backlog
- Escalate all IOD cases requiring the attention of senior management
- Gather and confirm submission of monthly reports and other related evidence from SHEQ Coordinators and submit consolidated information to management
- Ensure that standardized information is communicated to all SHEQ coordinators
- Compile minutes and Agenda for departmental meetings
- Take SHEC Steering and Technical committees minutes, and agenda and ensure communication thereof
- Co-ordinate the training schedule of departmental employees
- Arrange, attend and track departmental meetings
- Ensure that document and data control systems are maintained and updated
- Compile monthly reports and submit them to line management
- Compile daily and monthly biometrics attendance register
- Ensure that departmental petty cash is handled and controlled in line with internal Supply Chain Policy and petty management procedure.
- Act as a departmental buyer in the Supply Chain Process,
- Ensure timeous buying of goods and services in line with the departmental budget and SCM Just In Time process.
- Take part in the formal internal SHEQ audits as well as Contractor audits
Arrange medical health surveillance schedule and communicate to employees and supervisor
**Skills and Knowledge**
- Experience in the investigation of injuries.
- Good interpersonal relationship skills.
- Health and Safety Administrative principles and practices.
- Health and Safety implementation and auditing principles.
- COIDA
- Occupational Health & Safety Act (including the regulations)...
- Well-documented document control system.
- Analytical, thinking, and Judgement skills.
- Communication Skills (advanced).
- Interpersonal Skills.
- Negotiation Skills.
- Teamwork.
- Planning and Organising Skills.
- Self-Management skills.
- Environmental practices.
- Advanced Report writing skills.
- Advanced computer skills.
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