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HR Research Co-ordinator

7 months ago

Johannesburg, South Africa PPS Recruitment Full time

**Job Advert Summary**:
A support role in co-ordinating strategic, tactical and operational matters. The role will assist in optimizing planning, execution and monitoring of the talent and HR agenda. Skillful synthesis research and information in preparing high-quality reports and papers, which will be of valuable support to the HR team.

**Minimum Requirements**:
**Education**:

- Bachelor's degree in Human Resources, Business Administration, or a related field is essential.

**Experience**:

- Minimum of 3 years’ experience in human resources.
- Talent acquisition experience would be advantageous.
- Proficient in MS Office (Excel, PowerPoint, Word etc.).
- Strong understanding of the recruitment process and best practices.
- Excellent research and analytical skills.
- Excellent communication and interpersonal skills.
- Ability to work independently, manage multiple tasks effectively, and meet deadlines.
- Strong attention to detail and a commitment to accuracy.

**Knowledge and Skills**:

- Knowledge of human resources processes and best practices.
- Ability to work diligently and deliver results on schedule.
- Strong analytical skills.
- Attention to detail.
- Strong work ethic.
- Excellent report writing skills.
- Financial management.
- Able to work and manage confidential information.
- Excellent communication skills (verbal and written).
- Advanced Excel and PowerPoint skills.

**Competencies**:

- Problem solving and Analysis.
- Persuading and Influencing.
- Adapting and responding to change.
- Action orientated.
- Integrity.
- Taking initiative and driving results.

**Duties and Responsibilities**:

- Staying current on industry trends: keeping up-to-date on talent acquisition best practices and emerging technologies in the recruitment landscape.

**Relationship Building**:
**Data Analysis & Reporting**:

- Assist with the analysis of recruitment and exit data to identify trends and inform future strategies.
- Track and analyze sourcing metrics to measure the effectiveness of search strategies.
- Prepare reports and presentations to keep hiring managers informed on the talent pipeline.
- Assist with writing, proof reading and editing proposals.
- Conduct research on HR best practices and compile data to support proposals.
- Prepare presentations (PowerPoint and Canva) for key meetings, sessions and external events.
- Assist with the record keeping, tracking and administration (letters and statements annually) of the Senior Employees Retention scheme (SERS).
- Assist with record keeping, updating, and tracking of the job library (schedule) and uploading of profiles on SCubed.
- Data extraction and analytics to advise stakeholders as and when requested, including historical information and enquiries related to remuneration.
- Assist with the processes mapping and record keeping of key processes in the HR CoE (i.e., reward and benefits) space.
- Assist with following up with queries raised on people data integrity on SCubed.
- Working closely with the relevant CoE ensure we keep track and update where relevant the HR share-point/intranet on HR policies and information.

**Business co-ordination**:

- Management of calendars effectively, scheduling appointments, meetings, and travel arrangements.
- Prioritize tasks and manage incoming requests.
- Anticipate needs and proactively prepare for upcoming meetings and deadlines.
- Draft and proofread correspondence, presentations, and reports with a high level of accuracy and professionalism.
- Facilitate communication between the line manager and internal/external stakeholders.
- Manage and track ongoing projects, ensuring timely completion and adherence to deadlines.

**Business Partnering Administration**:

- Recruitment admin (Completion of Employment Requisition etc.)
- Compiling of Promotion and change of job title letters.
- Assist with ER admin such as securing chairperson & setting up disciplinary hearing, administration management thereafter. (Notice of outcome and engaging with CoE).
- Schedule of Exit & Stay Interviews & reporting thereafter.
- Submission of monthly new starter, termination and current headcount to Group IT.
- Employee Offboarding & termination reporting to Group IT & Group Legal.
- Capturing and consolidation of Bi annual and year end Performance rating.
- Talent Management - data gathering & consolidation.
- Dream Protector quarterly consolidation and reporting.
- Employee engagement survey - Quarterly reporting.
- Consolidation of monthly HR reporting.
- Management of Long services anniversaries.