Admin Controller: Pallet and Weighbridge Recon

The dual purpose of the role is to take full control of the pallet requirement process which includes the planning, monitoring and organizing of pallets as and when required. To verify monthly accounts and assist with annual budgets. Reconcile the sales ledger (invoices and credit notes) to the company’s weighbridge transaction schedule by verifying all movement has sufficient documents.

Qualifications, Skill and Position requirements:

- Grade 12 qualification plus 2 - 3 years relevant experience
- Good interpersonal and communication skills Fully Bilingual
- Speak, read and write English fluently
- Computer literate
- Assertive and punctual
- Must be able to work under pressure
- Task & Deadline orientated
- Hard working and self-motivated
- Own Transport would be an advantage.

Responsibilities will include but are not limited to:
1. Pallet control Daily reconciliation of pallet quantities by managing the following:

- Export pallets - Compile list of outstanding export pallets and forward to Export Controller.
- Accept pallets de-hired at Chep and allocate to outstanding loads.
- Maintain the OP register
- Copy all OP numbers to OP register.
- Allocate pallets to outstanding OP's as per Sales allocation on SFD05.
- Track and control Outsourced pallets.
- Follow up with transporter to de-hire / return pallets 14 days after date of invoice.
- Capturing of THANS on myCHEP
- Pallets to be transferred to customers’ accounts as per quantity and date on THAN document.
- Pallets returned to CHEP to be allocated to load and accepted on MyCHEP.
- THANS In quantity to be checked and accepted as per transfer in documents.
- Pallet Planning Daily communication with Packing Department for pallet requirements, communication with Distribution on collection and return of pallets.
- Pallet orders to be created and placed on MyCHEP as per Packing requirement.
- Handel Disputes regarding pallets
- List of disputes to be downloaded on MyCHEP and actioned accordingly.
- Perform pallet Stocktake
- All pallets to be counted, outstanding pallets lists to be compiled and captured on stock count sheet. Stock count to be captured on MyCHEP.
- Pallets returned to CHEP and issued by CHEP to be accepted on MyCHEP and captured on the pallet control sheet.

2. Weighbridge reconciliation Daily download weighbridge activity from Weighbridge controllers schedule and check the following for the outgoing loads:

- Download all open tickets from weighbridge program ensuring there are no old outstanding tickets.
- Check that the numerical sequence of all weigh bridge tickets numbers follows and there are no missing tickets.
- Obtain the BI360 report for all invoices and credit notes issued for the previous day.
- Copy all movement captured on the weighbridge schedule to the weighbridge recon.
- Reconcile all movement in tons to transactions on the BI360 report for sales as well as credit notes.
- Investigate all variances and resolve/obtain supporting docs were approved by management.
- Correct any capturing errors made on weighbridge schedule on the recon and communicate with weighbridge controllers the errors they need to correct.
- Check that the different classification of the loads is correct e.g., Chop, Export, Own transport.
- Copy all weighbridge tickets for returns from weighbridge schedule to credit note recon.
- Daily capture all credit notes from physical documents on the credit note recon.
- Investigate all weighbridge tickets that don't have credit notes processed within 48 hours and escalate to responsible parties to have resolved.
- Send out weekly outstanding weighbridge tickets that don't have credit notes.

**Salary**: R13,999.00 - R14,000.00 per month

Application Deadline: 2023/06/30