Supply Chain Manager

7 months ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 72458

**Job Type**
- Permanent

**Job Title**
- Supply Chain Manager

**Computer Skills**
- MS Excel,MS Office,MS PowerPoint

**Industry**
- Government Relations

**City**
- Johannesburg

**Province**
- Gauteng
- Reporting to: Chief Financial Officer**Key Performance Areas**:
**Demand Planning**
- Develop and / or participate in the development of the supply chain strategy for the organisation.
- Develop annual procurement plan with prioritization and resourcing.
- Oversee organisation wide management of the strategic sourcing, procurement, contracting, and evaluation of services.
- Manage and / or execute procurement related functions (e.g., develop and implement contract management and procurement frameworks, sourcing strategies, manage contracts, etc.)
- Develop and implement new systems, best practices, inventory control, demand planning, and other optimizations in order to meet company sourcing requirement.

**Tender Process Management**

**Bid Specification and Calls for Proposals**
- Participate in and provide advice at Bid Specification meetings to ensure that SCM policies are complied with for tenders.
- Provide advice in the development of Calls for Proposal to ensure that SCM policies and Regulations are complied with.

**Tender Documentation Preparation and Advertising**
- Establish industry based tender compliance requirements through reviewing scope of the terms of reference and integrating the compliance requirements into the tender documentation as required.
- Distribute the draft tender advert template to facilitate the line managers drafting a tender advert
- Approve placement of adverts in appropriate media for the required time period including National Treasury portal and Government Gazette.

**Tender/Proposal Receipt**
- Review submitted tenders/proposals for SCM compliance through checking submissions against the requirements defined in the Terms of Reference or Calls for Proposal.
- Prepare a report highlighting the compliant and non-compliant submissions with explanations to the Bid Evaluation Committee.

**Bid Evaluation Committee**
- Monitor scheduling and convening of Bid Evaluation Committee and Identifying key participants and distributing relevant materials
- Minute the Bid Evaluation Committee meeting through capturing the key aspects of the evaluation discussion
- Provide advice on compliance and SCM related matters as required at the Bid Evaluation Committee meeting
- Monitor and review preparation of tender packs for the Bid Adjudication Committee

**Bid Adjudication Management**
- Manage the approval, signature and storage of BAC minutes and reports
- Manage queries from Internal Audit

**Risk Management**
- Conduct the quarterly and annual SCM risk assessment and development of the SCM risk universe and risk response plan

**Bidder Communication**
- Manage the communication of the outcome of the BAC or Proposal Review process with successful and unsuccessful bidders in line with the established policies.
- Refer any queries from bidders related to tender/proposal outcomes to Legal Manager.

**Document Management**
- Developing and maintaining documentation in support of key supplier and development initiatives.

**Contract Management System**
- Conduct SCM compliance checking of contracts that have been awarded and contracts on the contracts register to ensure compliance with the SCM policy.
- Maintain the contract register for tenders through updating register with all contract changes monthly.

**Vendor System Management**
- Manage the loading of approved vendors onto the vendor system in line with the defined contract nature and SCM requirements.
- Ensure vendors have registered with National Treasury Central Supplier Database (CSD)
- Manage the issuing of purchase orders for loaded and approved vendors to ensure they are complaint with the SCM requirements.
- Manage the annual vendor details validation and updating process through checking the accuracy of information captured.
- Address any supplier database errors with the Procurement Administrator

**Reporting and Administration**
- SCM Monthly, quarterly and annual reports to CFO
- Bid Committee reports to the Bid Committees
- Procurement Plans to National Treasury
- BEE quarterly reports
- National Treasury Quarterly Reports
- Contract register reports
- Undertake all required administration as necessary

**People Management**
- Select, assign, lead and manage people
- Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system
- Build and manage relationships with staff members
- Manage and support staff development
- Implement the Brand SA HR policies and procedures as required
- Manage risks and address issues as they arise**Inherent Requirements**

**Minimum Qualification requirements & Experience**:

- Relevant degree in Supply Chain Management or equivalent
- Minimum 8 years public sector procurement

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