Project Administrator

2 weeks ago

Polokwane, South Africa Wood PLC Full time

This role provides administrative project support to the day to day operations of the assigned site or project. Senior Project Admin: May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
- Assists project team with day-to-day support of the project or site
- Organizes and expedites flow of work through project or site and initiates follow up action
- Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
- Assists with setup, development and coordination of site-specific PMP and PIFs
- Sets up and maintains hard copy and electronic site file directories
- Issues and approves access to shared project drives and websites
- Ensures the correct functioning of facilities, office and/or business support services.
- Performs clerical, administrative and general office duties including transcription, typing, and recording
- Ensures reports and documents follow company and project standards and quality
- Manages project specific forms and instructions
- Coordinates, schedules and prepares information for meetings and appointments
- Assists field operations with completion of daily time sheets
- Assists with onboarding/orientation of personnel
- Assists with internal and external project audits
- Arranges travel, accommodations and car rentals
- Prepares letters and memoranda for manager’s review
- Gathers data and material information to be billed

**Qualifications**:

- High school education or equivalent is preferred.

**Knowledge, skills and experience**:

- Five years of project/admin experience in the Engineering and Construction industry desirable.
- At least 7-10 years of project/admin experience
- Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
- Oracle experience a plus
- Ability to correspond and interact with others in a courteous and professional manner
- Possess good organizational skills
- Self motivated to learn
- Bilingual a plus
- Must have valid Driver's License

**Personal attributes**:

- Exceptional organisational skills
- Effective organization & planning skills
- Ability to handle multiple tasks and changing priorities in a fast paced environment
- Understands and controls one’s emotions with empathy for others
- Use effective verbal and written communication skills
- clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to
- understand others perspectives.
- Uses initiative and a proactive approach to problem solving
- Commitment to continuous improvement
- Demonstrates commitment to Wood Values, Visions & Behaviour

**Diversity Statement**

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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