Associate Procurement Specialist

6 months ago

Cape Town, South Africa World Fuel Services Full time

At World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Introduction:
As part of the Global Procurement Hub (GPH) this role will support the Global Procurement team in the Procure-to-Pay process and provide administrative support.

ROLES AND RESPONSIBILITIES:
- Create Purchase Requisitions on behalf of business/approvers
- Create Purchase Orders, maintaining Fusion “Document Builder” up to date for the assigned regions / categories / suppliers
- Verification and validation of PO related invoice payment, creating Receipts where applicable
- Communicate Purchase Orders to vendors and internal stakeholders
- Follow up Blanket Purchase Order fulfillment, following Category Owner's instructions
- Raise Purchase Requisitions and Purchase Orders for “punchout” catalogues and manage fulfillment of orders
- Address PO invoice holds in coordination with AP, Category Owners and Business
- Partner with Accounting to assist with PO coding issues, as well as performing audits/checks to ensure POs are raised with correct codes and parameters
- Work with AP to ensure payments are issued on a timely manner
- Provide ad hoc support for colleagues on leave, covering for their system tasks
- Provide support to the business users with their Fusion queries, when related to the Procurement functionalities
- Keep track of "Open POs report" to ensure list of open POs is up to date, managing own aging POs and Business owned POs in the assigned categories backlog (i.e. closing inactive POs)
- Keep track of "Uninvoiced Accrual Amounts" on own POs and Business owned POs in the assigned categories
- Monitoring the daily operations of procurement activities and reporting progress to the Procurement Program Manager
- Support the Procurement team and Business with training & support of ERP (Oracle Fusion)
- Administrative Tasks and Data Collection as necessary
- Operate within World Fuel Services policies, processes and systems and promote compliance and adherence to best practices at all times
- Focus at achieving stablished KPIs/OKRs.

Administrative Tasks
- Manage the Procurement Card (P-Card) process, establishing new card accounts, providing training to new users, maintaining cost coding routines and ensuring adherence to the policy

Skill Set Required
- Working knowledge of a mainstream ERP system is mandatory, Oracle being advantageous
- Strong educational background, ideally degree qualified in a relevant discipline, however proven working experience could replace a formal education
- Ability to work on own initiative with only a degree of supervision (position will be remote/home worker), capable of building relationships with key stakeholders and vendors remotely
- Excellent written and oral communication skills and fluency in English. French is not mandatory but beneficial.
- Highly organized and methodical, with high level attention to detail
- Analytical mindset, with ability to research, scrutinize, analyse and present material clearly and concisely
- Sense of ownership, can do, proactive attitude is a must have
- Able to create collaborative relationships in a remote global environment
- Willing to learn constantly

LI-YY1

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