Debtors and Revenue Administrator

3 weeks ago

Pretoria, South Africa Stonebridge HR Solutions Full time

We are looking for a Debtors & Revenue Administrator in the Pretoria North area (Kameeldrift) with experience within the hotel industry.

**Requirements**:

- Matric (Essential).
- Further qualification in financial accounting /debtors control (Desirable).
- At least 2 years debtors clerk /similar position experience in the Hospitality Industry (**Essential**).
- At least 2 years general hotel experience (Desirable)
- General understanding of the hotel industry and working knowledge of debtor’s function and revenue cycle in a
hotel
- English proficiency (Essential)
- Computer literacy of MS Office (Essential)
- Computer literacy Pastel /Similar Accounting Package (Desirable)
- Basic financial acumen (Essential)
- Knowledge of POS and PMS and Financial systems (Essential)
- Driver’s license (Desirable)
- Own Transport (Desirable)

**Personal Requirements**:

- Energetic, committed, team player.
- Self-motivated and hard working.
- Due to the nature of the hotel industry must be available after hours and over weekends.
- Prepared to go through occupational assessments.
- Good communication skills and conflict handling

**Duties**:

- To ensure all debtors’ profiles are complete, correct, credit agreements are in place and debtors are managed as prescribed in the debtor’s credit agreement.
- To ensure that correct dockets and rates are charged, and debtors are checked out to proper/ correct debtor’s accounts before invoices and statements are sent out to the customers within the prescribed timeframes.
- To post all deposits and debtors payments to Opera as soon as they appear on the bank statement and to liaise with relevant departments for the allocation of advance payments and payment arrangements.
- To ensure that all relevant payment documentation and information are backed up and filed in line with audit requirements.
- To manage all house accounts and promotional accounts by ensuring all charges are authorized by the GM and the correct amounts are expensed in Pastel to correct accounts.
- To ensure that PMS and Pastel revenues, credit cards & cash control accounts balance daily and that any imbalances are reported to the FC. Update of the revenue journal on a daily basis in excel and into Pastel
- To compile monthly reports and documents (including but not limited to debtor’s sheets, debtor’s collection cycles and overdue schedules) with all the relevant information and report any possible problematic debtors to the FC and the GM.
- To ensure all month-end procedures are followed according to company policies & procedures.
- Collection of debtors outstanding amounts ensuring a log of all collection efforts per account.
- Monthly meeting with Collection Agent and reports back on progress for any accounts handed over
- Monthly credit meeting with relevant departments
- Daily report on any in-house accounts
- Check refunds and hand over to Creditors for payment. Once paid, process refund on PMS system.
- Check the daily night pack for completeness and accuracy with regards to financial and statistical reporting.
- Report and follow up on any discrepancies identified to Senior Management.
- Ensure completeness of revenue by checking revenue raised to Function Sheets and report any discrepancies to
- Senior Management.
- Ensure daily balancing of ledgers in PMS (Opera) namely: Guest Ledger/City Ledger/Deposit Ledger and Package
- Ledger. Report any discrepancies to Financial Controller or designate.
- Daily balancing of credit card entries on systems (Concept/Opera/Micros) to what was processed on credit card
- machines. Report any discrepancies and follow up. Elevate any follow up enquiries where required to Senior
- Management for action. Monthly balancing of credit card control account on balance sheet as per Pastel.
- Check of advance deposits/EFT payments to postings on systems and verify that only postings reflecting in the bank has been posted accurately to systems.
- Report on any discrepancies and elevate to Senior Management where needed.
- Monthly balancing of Bank transfer and Advance deposit account as per Pastel balance.
- Monthly balancing of Cash control account in conjunction with the Financial Controller or designate.
- Import of the daily revenue journal into Pastel on at least monthly basis.
- Balancing of various Ledgers namely: Guest Ledger/City Ledger/Deposit Ledger and Package Ledger in Pastel to PMS (Opera) at month end
- Any other reasonable requests as received from Senior Management related to reports and or data or forms related to Income Audit

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