Supply Chain Officer

1 week ago

Johannesburg, South Africa Gauteng Partnership Fund Full time

**JOB PURPOSE**
- To assist the Supply Chain Manager in ensuring that products and services are available at the right place at the right time within legislative requirements.
- To perform all relevant administrative tasks within Supply Chain management.

**KEY PERFORMAN**CE AREAS**

The incumbent is expected to deliver on the following detailed key performance areas:

- **Provides input into Supply Chain planning and policy **development.**
- Provides input into the development of the Supply Chain operational plan.
- Provides input into the development of Supply Chain policies and procedures.
- **Ensures alignment with relevant **legislation.**
- Compliance to all relevant Supply Chain legislation
- Compliance to all internal policies and procedures with regard to Supply Chain Management
- **Conducts quotation and bid **requests.**
- Invitation, evaluation and finalisation of quotes in line with policy and applicable legislation
- Invitation, evaluation and finalisation of bids in line with policy and applicable legislation
- Preparation of all documentation pertinent to above such as score sheets, evaluation reports, comparative schedules, other relevant reports, purchase orders, letters of appointment etc.
- Inform line manager of any irregularities relating to the quotation and bid process.
- **Prepares and submits Supply Chain **reports.**
- Preparation and submission to line manager of Commitment reports
- Preparation and submission to line manager of Exception reports
- Preparation and submission of BBBEE targets and reports
- Preparation of service level agreements and contracts
- Preparation and submission to line manager of other relevant Supply Chain reports
- **Maintains a controlled **Environment.**
- Accurate filing of all Supply Chain documentation
- **Meeting’s facilitation and secretariat support**
- Preparation and facilitation of committee meetings when required.
- Taking of accurate minutes at Supply Chain meetings
- Typing up of minutes within agreed timeframes
- Attends Management meetings during line manager absence.
- **Process payment documentation**
- Receipt of invoices with timely processing
- Supporting documentation for requests, quotes, bids, invoices etc. to be attached to all relevant submissions and reports.
- **Providing guidance on Supply chain aspects**
- Provides guidance to all staff members on Supply Chain aspects.
- **Ad - Hoc Duties**
- Provides management with information as requested during line manager absence.
- Assignments from CEO/CFO/ECS as and when required.
- **Teamwork**
- Performing priority tasks during co-workers' absence
- Ability to work closely with others.
- Being pro-active in assisting others
- Contribution to projects meetings and brainstorming sessions
- Mentoring and coaching of staff and interns
- Liaising with various internal departments for smooth and quick turnaround of deals

APPOINTMENT REQUIREMENTS
- A minimum of an appropriate recognised degree in Supply Chain Management or a related field.
- At least 4 years working as a Supply Chain Management Officer or a similar role.
- Superior analytical and organizational skills with excellent attention to detail and high degree of personal initiative
- Competency in MS Office and relevant databases and software
- Customer focus and bottom-line orientation
- Well organized with excellent time management skills

CLOSING DATE 15 NOVEMBER 2023 BY 16H30

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