Contract Specialist

2 weeks ago

Pretoria, South Africa Exxaro Recruitment Full time

**Job Advert Summary**:
**PURPOSE**:

- To manage, coordinate and administer contracts with suppliers.
- To assist Capital Buying Manager with formulation of capital buying strategies to align with overall Supply Chain Management strategy

**Minimum Requirements**:
**QUALIFICATIONS**:

- B Degree (Relevant) (Essential/Minimum and/or)
- Diploma Corporate Law (Essential/Minimum)
- Certificate First Line Management (Recommended/Desirable)

**EXPERIENCE**:
3-5 years Relevant Supply Chain, Procurement, Contract Management or related experience. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational

**REQUIREMENTS**:

- Psychometric Assessment (Essential/Minimum)
- Certificate of Fitness (Essential/Minimum)

**Duties & Responsibilities**:
**Best Practice and Knowledge Management**
- Identify and support implementation of process and system enhancements to continuously improve commercial management process
- Facilitate commercial process and ensure adherence to sound ethical principles
- Mitigate risk in terms of contractual exposure to the Company

**Business Partner Enablement**
- Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
- Provide process advice to business partners/end-users through in transaction guidance and support
- Working with various internal and external stakeholders to expand and enrich supply chain content

**Compliance, Governance and Assurance**
- Ensure all business and capital buying operations adhere and comply with corporate governance, statutory, legal and other internal requirements
- Provide guidance to customers to ensure adherence to all policies, procedures, standards and guidelines
- Ensure supplier stakeholders comply with relevant regulatory requirements
- Identify, manage and mitigate risk associated with Supply Chain Management (SCM) capital buying initiatives
- Integrate Capital Buying guidelines and procedures with those of the Company’s SCM blueprint

**Contract Management**
- Negotiate and monitor savings
- Administer tender process including adjudication of tenders
- Agree adjudication matrix with project teams and negotiate regarding suppliers contract terms and conditions
- Compile, evaluate, manage and maintain all contract related affairs regarding stipulations, recommendations and adherence to contractual rights and obligations
- Establish, manage, maintain, approve or seek approval of contracts
- Contribute to supplier development including Local Economic Development
- Resolve contract disputes

**Customer and Client Relationship Management**
- Maintain database of supplier information and ensure that integrity and quality of data are relevant and of required standard
- Support on-boarding of new suppliers and manage supplier relationships
- Provide relevant and specialized support to applicable stakeholders
- Collaborate and communicate with suppliers
- Build sound relationships with Business Unit (BU) end-users, key suppliers and Supply Chain (SC) Management
- Work with contractors, consultants, Project Managers and BU end-users by providing contract specialist skills

**Procurement Management**
- Negotiate procurement savings
- Compile enquiry documentation as per project
- Commercial and financial evaluation of tenders
- Obtain tenders from specific marketplace through solicitation process

**Safe and Healthy Work Environment**
- Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
- Encourage a culture that focuses on safety in all operations

**Behavioural Alignment**

Demonstrates the following:

- Creativity, collaboration, sociable and awareness to the ecosystem
- Stewardship, accountability, ability to develop trust, safety conscious and ethical
- Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
- Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
- Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

The appointment will be made in accordance with Exxaro’s Employment Equity policy.

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