Secretary

2 weeks ago

Pretoria, South Africa SoluGrowth (Pty) Ltd. Full time

We are currently seeking a highly organised and efficient Secretary to join our team.

As a Secretary, you will play a crucial role in supporting our organisation by providing administrative assistance and ensuring the smooth operation of our day-to-day activities. Your exceptional organisational skills, attention to detail, and ability to multitask will be instrumental in managing various administrative tasks and maintaining effective communication within the company.
- Schedule and coordinate meetings for executives, ensuring all necessary arrangements are made.
- Provide assistance to executives with various project tasks, ensuring timely completion and accuracy.
- Make travel arrangements, both international and domestic as required, ensuring smooth and efficient logistics.
- Screen incoming calls through the switchboard, directing them to the appropriate individuals or departments.
- Manage the front desk and reception area, warmly welcoming visitors and ensuring their needs are met.
- Monitor and manage the Info Mailbox for the marketing department, organising and distributing messages appropriately.
- Collate, sort, and distribute marketing materials, coordinating with couriers and ensuring timely delivery.
- Request and record access for new staff members, ensuring proper authorisation and documentation.
- Assist the Tender office with the preparation and submission of tender documents, adhering to specified guidelines.
- Maintain and order office supplies and stationary, monitoring inventory levels and restocking as needed.
- Handle general office administration tasks, including filing, organising documents, and managing office equipment.
- Excellent grammar skills, ensuring accurate and professional written communication.
- Computer literate with advanced skills in PowerPoint for creating engaging presentations.
- Display attention to detail, meticulously reviewing work for errors and maintaining high standards of quality.
- Demonstrate self-motivation, taking initiative and actively seeking opportunities to contribute to the team's success.
- Exhibit strong self-management skills, effectively organising and prioritising tasks to meet deadlines.
- Capable of multitasking, efficiently handling multiple responsibilities and projects simultaneously.
- Ability to prioritise tasks effectively, identifying and addressing the most critical and time-sensitive projects.
- Collaborate effectively in a team environment, fostering positive working relationships and contributing to collective goals.
- Strong communication skills, both written and verbal, to communicate clearly and effectively.
- Display a proactive attitude, anticipating needs and taking proactive steps to address them.
- Comfortable working with individuals at all levels of the organisation, from junior to senior staff members.
- Approachable yet firm manner, establishing a professional and respectful attitude in all interactions.

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