Secretary Ii

**Duties and responsibilities**
- Administering routine correspondence
- Preparing trade mark forms and other documents (Powers etc.) for lodging with the Registrar - mostly in Africa
- Ensuring that computer records are updated with all changes - paperless Department
- Attending to accounting queries (WIP, LP invoices, credit notes etc.)
- Debit notes and WIP Management
- Preparing routine diary correspondence
- Own drafting of routine letters and correspondence
- Creating and printing trade mark listing from computer records
- Opening of electronic files on database
- Filing, faxing, photocopying and general office duties

**Skills and knowledge**
- A methodical person with good English language skills, respectful towards colleagues and self-discipline
- Computer literate in Microsoft Word
- Typing speed of 50 wpm
- Ability to work independently, to work under pressure and to use initiative
- Dealing with several matters at once.
- Very meticulous person who pay attention to detail
- In-depth knowledge of Patricia and CMS will be an advantage

**Qualification/s**
- Matric/ National Diploma or equivalent qualification
- Secretarial Diploma/Certificate (preferably legal)
- 3+ yrs relevant experience as a secretary