Facilities Co-ordinator
8 months ago
Parking Administration and Invoice Processing Tasks:
- Monthly invoicing for rental parking fees
- Invoicing of parkers for lost cards, deposits, and vehicle clamping
- Timely receipt of payments
- Issuing letters of demand to tenants for late payments
- Reconciling payments with bank statements
- Managing debit orders
- Sending monthly statements to rentals
- Creating credit memos for cancelled accounts
- Processing refunds
- Allocating parking bays as required
- Drafting lease agreements
- Updating and maintaining an accurate database of all agreements
- Ensuring bays are marked according to company/person
- Supplying access cards as required
- Opening accounts on the system for tenants
Supplier Invoice Processing and Agreements:
- Timely receipt of invoices from suppliers
- Timely processing of invoices before month-end
- Issuing purchase orders as required
- Keeping track of supplier spend per supplier for record-keeping
- Issuing supplier forms on request and ensuring correct documentation is received
- Checking the accuracy of supplier packs and forwarding to the finance department
- Liaising with the Legal Department for Non-Disclosure and Service Level Agreements needing signatures
Building Committee Responsibilities:
- Drafting quarterly agendas
- Accurately recording minutes
- Distributing minutes to committee members in a timely manner
Qualifications and Experience:
- Matric qualification as a minimum
- Intermediate Excel skills and computer literacy
- Financially oriented with comfort working with numbers
Competencies:
- Attention to detail
- Deadline-oriented with the ability to follow up and comply with deadlines
- Self-motivated
- Good communication skills with the ability to interact across departments and maintain positive work relationships
- Team-oriented
- Problem-solving abilities and adaptability to change
-
Facilities Co-ordinator
6 months ago
Cape Town, South Africa Vega School Full time**Job Summary**: This position is responsible for general coordination and supervision of all matters pertaining to the smooth, efficient and professional running of all grounds, maintenance and contracted support services of the campus. **Duties & Responsibilities** - Assist with Internal and External OHS audits and maintain OHS file in accordance to...
-
Facilities Foreman
6 months ago
Cape Town, South Africa SFG Engineering Services Full time**Responsibilities** - Ensure facilities are well-maintained and managed. - Conduct handyman work such as minor plumbing; electrical work; painting; carpentry; gardening etc - Perform inspection and risk assessments: develop tactical plans and mitigate identified risk elements. - Meeting and liaise with suppliers/contractors for repairs, maintenance, and...
-
Development Co-ordinator
6 months ago
Cape Town, South Africa Interviewing Dynamix Full time**Property Development Coordinator (fixed term contract)** **Claremont** Our client a leading listed property concern, seeks to appoint a _**Co-ordinator**_ to their **Property Development Team **to assist on a 5 month maternity contract. The successful incumbent will be responsible for assisting the Development Managers as required in executing their...
-
Planning and Scheduling Co-ordinator
6 months ago
Cape Town, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time**Direct Reporting Line**: Head: Academic Operations **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...
-
Industrial Maintenance Co-ordinator
1 week ago
Cape Town, Western Cape, South Africa RDGAssociates Full timeJob OverviewThe role of Industrial Maintenance Co-ordinator is a key position within our client's facilities management team. This role is responsible for ensuring the optimal productivity and plant efficiency of all machinery and company assets, including buildings and premises.Key Responsibilities:• Develop and implement effective maintenance planning...
-
Facilities Co-ordinator
8 months ago
Cape Town, South Africa Truworths Full timeThe successful individual’s prime responsibility would be to ensure that the administration of the Facilities Department is efficiently processed and maintained for effective record control and the smooth running of the department. **Key Responsibilities**: Parking: - Invoice all parkers monthly for rental fees - Invoice parkers for lost cards, deposits...
-
Facilities Coordinator
5 months ago
Cape Town, South Africa Tower Group Full timeOur client is one of the leaders in the property industry based in Bellville is looking to employ a **FACILITIES COORDINATOR** to join the team on a current **2 month contract with a lucrative salary base.** **Main Purpose and Objection of the Position**: To manage the successful delivery of the facilities management services to the business. Administer all...
-
Facilities Coordinator
5 months ago
Cape Town, South Africa Omega HR Solutions Full timeJoin my client in their Facilities department as Facilities Coordinator. Please note that some travelling may be required for this role. **They are looking for the following qualifications and experience** - Matric - A minimum of 2 years of experience in Facilities/Operations Administration - Facilities coordination of various facilities simultaneously...
-
Head - Facilities Management & PMO
2 months ago
Cape Town, South Africa City of Cape Town Full timeELIGIBILITY All suitable applicants CLOSING DATE 22.10.2024 REFERENCE NUMBER RP 30/24 Ext SALARY **TCOE**: R 1 091 167 p.a T15 DEPARTMENT Recreation and Parks DIRECTORATE COMMUNITY SERVICES and HEALTH Head - Facilities Management & PMO **Requirements**: - A relevant degree in Built Environment (Civil Engineering, Building and Construction, Project...
-
Facilities Administrator
5 months ago
Cape Town, South Africa Eduvos Full time**Job Advert Summary**: **Eduvos **is looking to hire the services of a Facilities Administrator at our Mpwbray campus on a permanent basis. **Type of Position**: - Permanent **The Position**: - To provide administrative support to the Campus Facilities team, supporting service delivery to Eduvos by striving for transactional excellence. **Minimum...
-
Depot Manager
3 months ago
Cape Town, South Africa City of Cape Town Full timeELIGIBILITY CLOSING DATE 20.09.2024 REFERENCE NUMBER CS 162/24 ext SALARY R1044179.00 - R1350961.00 DEPARTMENT Facilities Management DIRECTORATE CORPORATE SERVICES Depot Manager (Facilities Management Maintenance) **Requirements**: - A relevant B Degree in Civil Engineering Registered with the ECSA - 8 Years’ relevant experience - Proficiency in MS...
-
Facilities Management
3 weeks ago
Bergrivier, Western Cape, South Africa Bergrivier Municipality Full time**BERGRIVIER MUNICIPALITY **Bergrivier Municipality ensures the wellbeing of all communities within the Bergrivier region through economic growth, social wellbeing, community** **involvement and effective management within a safe and healthy environment** **Bergrivier Municipality with its head office in Piketberg and approximately an hour’s drive from...
-
Facilities Management
2 months ago
Bergrivier, Western Cape, South Africa Bergrivier Municipality Full time**BERGRIVIER MUNICIPALITY **Bergrivier Municipality ensures the wellbeing of all communities within the Bergrivier region through economic growth, social wellbeing, community** **involvement and effective management within a safe and healthy environment** **Bergrivier Municipality with its head office in Piketberg and approximately an hour’s drive from...
-
Reservations Co-ordinator
3 months ago
Cape Town, South Africa Newmark Hotels Full time**Job Title: Reservations Co-Ordinator** **V&A Hotel** **Objective** We require a well-rounded and reliable individual that would enjoy working in a fast-paced environment and act as a liaison between hotels, reserves and our guests. **Duties and Responsibilities** - Making reservations for the Hotel and preparing rate proposals. - Ensure accurate...
-
Facilities Coordinator
5 months ago
Cape Town, South Africa Curro Holdings Ltd Full time**At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready? **What...
-
Reservations Co-ordinator
1 month ago
Cape Town, South Africa Victoria & Alfred Hotel Full time**RESERVATIONS CO-ORDINATOR JOB PROFILE** Reservationists are front line professionals who facilitate the promotion, sales and booking of the hotel’s products and services. They must have excellent communication and customer service skills. They are responsible for ensuring a seamless reservations process from start to end, and enhance the reservations...
-
Facilities Manager
2 months ago
Cape Town, South Africa Integration Resourcing Full timeOur Client is a mixed-use property development in Cape Town combining office, retail, residential and leisure components in an integrated, stimulating and aesthetically pleasing urban environment. They are looking for an Faciliries Maintenance Manager who will be responsible for the management, maintenance, and operational efficiency of the precinct’s...
-
Project Manager
2 months ago
Cape Town, South Africa City of Cape Town Full timeELIGIBILITY CLOSING DATE 25.10.2024 REFERENCE NUMBER CS 190/24 ext SALARY **TCOE**: R 1005233.00 p.a DEPARTMENT Facilities Management DIRECTORATE CORPORATE SERVICES Project Manager - Facilities Management Infrastructure Planning **Requirements**: - A relevant B Degree in Civil/Built Environment or Project Management professionally registered - Minimum...
-
Facilities Manager
6 months ago
Cape Town, South Africa CoetzeeHR Consultants Full timeOur client in the facilities management industry is looking for a dynamic facilities manager to join their team. Objective: Ohe Facilities Manager will be responsible for inspecting, maintaining, and repairing mechanical, electrical, plumbing, and HVAC systems. The Facilities Manager is to assist and engage as well as support the Property Managers in the...
-
National Sales Co-ordinator
3 months ago
Cape Town, South Africa Altitude Facilities Management Full time**External Sales Representative** **Cape Town** **Basic + Commission - Dependent on experience** **Duration: Permanent** The National Sales Coordinator is responsible for providing day-to-day administration related to pre - and post-sale activities for National Accounts. This role will support a National Sales team to ensure timely delivery and execution...