Procedures Controller

**Job ID**: 67168**Date Posted**: Posted 2 hours ago**Location**: Westville**Job Title**: PROCEDURES CONTROLLER - WESTVILLE - GAUTENG

Client is seeking a Procedures Controller who has an eye for detail, thinks outside of the box and is passionate about mitigating risk for the benefit of the organization The Procedures controller will report to the Compliance Manager and form part of the company’s partners’ Finance Team.

**The importance of this role is to**:

- Ensure effective operational control within the Coastal region.
- Develop and recommend improved operational business processes and ensure these are implemented correctly.
- Update required changes to business processes and ensure operational compliance.
- Identify key areas of risk at all operational sites and provide meaningful suggestions to mitigate or deal with any risks identified.
- To undertake ad-hoc projects and investigations as required.

The role will be based in Durban as a ‘central point’ but requires some travel to the Cape region. Other travel, which is less frequent if absolute need, would be to Linbro Park and Midrand.

**Minimum Requirements**:

- Minimum of a B.Com (Accounting/Auditing/Internal Audit) or CIA qualification, or Similar At least 3 years experience in an internal or external audit environment
- A minimum of 2 years’s in an operational role whereby you actively identify risks and solutions to mitigate them.
- Previous experience in a Logistics or FMCG environment would be advantageous Solid understanding of risk associated within a large organisation

**Duties & Responsibilities**
Improved Operational Control:

- Undertaking methodological studies to improve work procedures and processes in order to improve productivity and efficiency
- Develop and recommend improved operational business procedures to Senior Management and provide the required support to implement these changes.
- Conduct procedural compliance reviews on allocated sites, provide recommendations on all non
- compliance issues and ensure that management implement corrective action.
- Provide guidance to the Region’s Logistics Managers and Regional Finance Managers in terms of
- the requirements of business processes and LOA (Limits of Authority).
- Leading special projects and providing the business with key output from such projects with a
- view of risks associated with these projects
- Ensure all operational business processes are accurately documented and ensure all changes are communicated to operations accordingly.
- Investigate and define requirements for improved business processes, document the requirements, interface layouts, data flows, screen and develop report layouts
- Oversee the implementation of new systems, working closely with developers and a variety of end users to ensure technical compatibility and user satisfaction
- Assisting the business to keep up with technical as well as industry sector developments Render a project coordination and management role at times
- Coordination of relevant systems integration between systems and understanding of how the data flows.
- Oversee and manage the national stock count process, attending stock counts at depots, conducting system integrity checks, documentation control, and physical stock audits
- Review and oversea controls over returnable packaging including review of CHEP system reconciliations.

Compliance Audits:

- Conducting system and compliance audits. The focus of these audits will be the respective hubs in each region. Further audits of satellite and PBCS depots in the Inland and Coastal region will also be required.
- Compliance audits will cover all operational reviews at each depot. This will include inter alia: Sales, Finance, Warehousing, Distribution, Administration, Human Resources, Risk Management and SHEQ
- Report on deviations to Site Management and ensure all deviations are corrected with monthly follow-up.
- To enforced and monitor quarterly Control Self Assessments and hold workshops to improve site scoring with regular follow-ups.

Key Performance Indicators:

- Monitor and review key operational performance indicators. Interact with Senior Management to ensure operational control within the respective region is effective.
- Develop and circulate national risk KPI
- Obtain weekly feedback on key concerns for national KPI

Internal Audit & External Audit:

- Liaise with Internal Audit and External audit with regard to scope and outcome of work performed. Ensure required information for audit purposes is accurately and correctly delivered.

Stock Counts:

- Attend monthly stock counts at depots and regional outside storage facilities on a regular basis
- and ensure compliance with stock count procedure. Undertake the required procedural investigations to ensure warehouse integrity before the stock count takes place.

Governance:

- Ensuring that ethical standards and the requirements of the group policies are adhered to Report and or escalate any areas o