Pod Clerk in Wellington

2 weeks ago

Wellington, South Africa Vine Full time

Our client in Wellington is looking to employ a POD Clerk with previous experience in POD Collections.
- **PRE-DEBRIEFING**
- All vehicles assigned to this position; all documentation must be checked before vehicle performs any other tasks.
- The Driver should be informed of what is expected.
- **DEBRIEFING**
- Debriefing with regard to load:

- Collect all PODs together with related customer documentation.
- If the POD is faulty, such POD may not be with you for more than 48 hours without contacting the client and informing them of the deficiency’s.
- **ADMINISTRATION**
- Check all PODs taken in at all depots with respect to vehicles as well as PODs received for Subcontractor vehicles.
- Use Padmankrag personnel in Depots to collect PODs and documentation.
- Report to the Manager of Operational Support if Padmankrag employees do not do their job.
- Pass POD lists and no charge PODs to concerned persons.
- Regularly communicate with POD Control regarding outstanding PODs.
- Immediately report any deviations in Padmankrag regarding the quality of documentation taken in at Padmankrag.
- Make recommendations to the Driver Training Department regarding Driver deviations on documentation.
- Report Driver mistakes to the Driver Training Department for further training.
- Deliver delivery-notes to Debtors Department for billing on a daily basis. Ensure that Debtors Department acknowledge receipt for any documents delivered to them.
- PODs must be correct (all necessary documents attached) before passing onto Debtors Department.
- If documentation is outstanding on Subcontractor loads, the relevant Subcontractor must be informed in writing. Ensure that the relevant Subcontractor Clerk is aware of such communication.
- Send and receive all internal mail and mailbags. This must be done by means of a table of contents - take to Postal Clerk.
- Report deviations as well as movement of mail.
- All no charge delivery notes must return to Wellington and must be signed off by the Managing Director.
- Regular communication with Depots and Drivers about outstanding PODs.
- Obtain a list of all outstanding PODs form the POD Controller and ensure that all PODs of Subcontractors loads are received by the Debtors Department within 5 (five) days of off-loading.
- Full and accurate tracking of outstanding PODs as well as updating progress on the excel spreadsheet called the ‘Masterfile’ the reason and date of follow-up must be noted.
- Daily follow-up of problems must be done.
- Check and follow-up on any duplication of loads.
- PODs on hand must be maintained according to units and available for audit at any time.
- All PODs must be updated on Datatim to ensure that all fields are completed and correct.

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