Events Co-ordinator

3 weeks ago


Johannesburg, South Africa SET Recruitment Consultants Full time

**Events Co-ordinator**

**Market-related Salary Package**

**Johannesburg**

**Purpose**

**Key Duties**
- Arrange events from A-Z
- Send out invitations via SOP and distribute to customers
- Schedule events on the Portal
- Liaise and order POS with suppliers/manufacturers for customer events
- Organize staff events
- Achieve pre-agreed deadlines set by the Events Manager

**Face to Face Events Key Duties**
- Ability to book venues and organise menu for delegates and special dietary requirements
- Liaise with venue organiser to provide event dates, locations, delegate numbers and room requirements
- Ability to obtain quotes for flights, accommodation, and car hire
- Confirm Internal event team, including Sales Managers, Technical & Account Managers who will be attending the event
- Ensure that all staff attending events have SegenSolar shirts, jackets, name badges and business cards
- Create and upload all customer events onto the portal
- Amend customer invitation template according to details of event
- Ensure product is arranged with the technical department to get to each venue
- Co-ordinate Point of Sale requirements for events with manufactures i.e., banners, brochures, pens, notebooks, gift bags etc
- Liaise with manufacturers attending events to confirm accommodation, attendance time, presentations, and other marketing collateral to bring on the day or send prior to the event
- Ensure all print outs, POS, delegate list for registration, agenda and feedback forms are printed to take to the venue
- Ensure customer gift bags are packed and delivered to the venue
- Ensure all manufacturers presentations and company presentation are loaded onto a USB
- Upload training presentations onto the portal after each training
- Ensure all call downs are done with registered customers 1 week prior to the event and provide final numbers to the venue
- Setup event the day before (if venue allows) do dry run with presenters and check AV and sound
- Ensure photographs and video are taken at the event

**REQUIRED SKILLS**
- Excellent IT skills - Excel, Word, PowerPoint, Outlook, (Dreamweaver and Adobe Creative Suite an advantage)
- Accuracy and meticulous attention to detail
- Excellent time management and organizational skills
- Creativity and Innovation
- Excellent time keeping ensuring that deadlines are met.
- Own transport essential.

**This role does require the employee to work at 06h00 to set up a venue and work after 17h00 at times and be available to travel locally and to SADC regions when required.


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