Procurement Officer

3 weeks ago

Cape Town, South Africa Khoisan Gourmet A Division of Libstar Operations (Pty) Ltd Full time

**Vacancy**:
**Procurement Officer / Buyer, Cape Town**

**Reporting Line**:CEO

**Location**:Cape Town

Our company, an established FMCG Company based in Northgate Estate Business Park, Ysterplaat is looking for an experienced Procurement Officer / Buyer to manage the company’s supply of products and services.

**Key Responsibilities**: To manage the company’s supply of products and services

Inventory Planning

To build relationships with suppliers

**Duties & Responsibilities**:

- Source products internationally and locally in accordance with company requirements.
- Identify suitable suppliers/vendors based on company needs.
- Build good supplier relationships.
- Liaise with new and existing suppliers (SLAs/cost effective/alternative products).
- Negotiate and agree the most favourable terms possible with suppliers.
- Obtain quotations and place orders.
- Track and ensure on time delivery of goods.
- Monitor stock levels.
- Capture all local and international orders and ensure that the administration of

Purchase Order (PO) process is completed accurately in accordance with agreed terms and conditions.
- Obtain signed PO confirmation and acceptance after PO placement.
- Receive and manage incoming orders.
- Expedite delivery of goods until final acceptance.
- Expedite late deliveries and resolve causes of late deliveries.
- Complete Return to Supplier process and documentation.
- Review, compare, analyse, and approve products and services to be purchased.
- Follow and enforce the company's procurement policies and procedures.
- Enquire and manage raw product supply from relevant suppliers.
- Optimize the supply of raw materials.
- Compile and maintain the database of approved suppliers in accordance with company requirements.
- Manage B-BBEE certifications of suppliers and record keeping.
- Compile required B-BBEE documentation and submission thereof.
- Generate weekly and monthly replenishment reports.
- Review MRP (Material Requirement Planning) and place orders for products according to set targets.
- Plan inventory based on sales forecasts ensuring optimal stock levels.
- Process, capture and follow up on all orders.
- Develop procurement plans appropriate to assigned products and services.
- Liaise with the accounts department regarding supplier account queries.
- Develop material cost forecasts or standard cost lists.
- Assist with stock take capturing.
- Implement new or improved supply chain processes.
- Develop procedures for coordination of supply chain management with other functional areas, such as sales, marketing, finance, production, or quality assurance.
- Be involved with new product/range launches.
- Request amendments of artwork (if needed) and liaise with printers.
- Assisting with any additional ad-hoc and miscellaneous duties, project duties or company events when required and as prescribed by Management.

**Qualifying Criteria**
- National Senior Certificate
- Qualification in supply chain/procurement
- Minimum of 2-3 year’s FMCG environment experience in a similar position
- Minimum of 3-5 years of experience as a procurement officer or in a similar position
- Understanding of import and export requirements
- Knowledge and understanding of the FMCG environment
- Must be computer literate in MS Office; Excel, Word, and Outlook (Pastel/Syspro will be advantageous/Pivot tables and V-Look Ups)
- Own car and driver’s license

**Generic Competencies**
- Excellent professional written & verbal communication skills in English
- Strong negotiating and networking skills
- Good analytical and strategic thinking skills
- Ability to work under pressure and deadline driven
- Good business sense and a professional manner
- Problem analysis and decision-making
- Enthusiastic and inquisitive approach to product sourcing and development
- Strong interpersonal skills, problem-solving capabilities and results orientated
- Good prioritizing skills, time-management skills and systematic way of working
- Person of high integrity
- Positive attitude and willingness to assist
- Accuracy and attention to detail essential
- Customer focused
- Ability to work independently on own initiative, be proactive and have a self
- driven work ethic

The role may involve shift work and unsocial hours to make sure there's cover throughout the production process. Extended hours may be required to meet deadlines or to introduce new systems. You could be on call at weekends or public holidays to deal with problems.

**_Please note that you may on occasion be required to perform tasks that are not part of your normal daily duties but may be necessary due to the operational requirements of the Company. _**:

- _

Employment Equity Plan and B-BBEE Strategy.

Submission Deadline**:Friday, 14th April 2023.**

**Job Types**: Full-time, Permanent

Application Deadline: 2023/04/14

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