Procure to Pay Administrator

2 weeks ago


Johannesburg, South Africa South African Bankers Services Company Pty Ltd Full time

**Job Description**:
BankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties.

PURPOSE
A Procure to Pay (P2P) Administrator will play a key role in ensuring the process of requisitioning, purchasing, receiving, paying for, and accounting for goods and services is compliant with procurement and company policies. Ensure that all administrative tasks such as ensuring correct approvals and supporting documentation are accurate.

You will engage with the following stakeholders:

- Business owners, product development all business units
- Project teams
- Human Capital
- Procurement, Finance operations; and Planning and Analytics
- Legal, risk and compliance
- Customers and Suppliers

Your key responsibilities include:
Procurement

P2P Admin
- Obtain quotes and issue Purchase orders for different departments when required.
- Maintain stock levels by keeping to the prescribed minimum stock quantities and consumables
- Liaise with suppliers for any queries.
- Raise, track, trace, and expedite purchase orders for procurement.
- Ensure appropriate approvals in terms of the Delegation of Authority (DOA) and the correct cost allocation accounting and budgetary control of any purchase requisition submitted for processing.
- Respond to user departments and supplier inquiries about order status, changes, late deliveries, shortages, and cancellations.
- Ensure compliance of the Procurement Policy and Procurement procedure Processes.
- Assist in information gathering for pre and post procurement processes.
- Ability to work in a fast paced and continually changing environment.
- Understand and utilise needs and historical trends to assist the Procurement team in divisional forecasting and problem solving.
- New and renewed supplier pricing is updated, tracked, and communicated to the relevant stakeholders in an accurate and timely manner
- Collate the issuing and receiving of monthly credit card expenses timeously from the different users and ensuring the processing and sign-off thereof into Sage
- Co-ordination, oversight and administration of local and international travel arrangements for the BankservAfrica group (i.e. booking of flights, accommodation and car hire arranged or via the travel agent). Co-ordinate and oversee the complete requirement for forex for international travel, so that forex is received timeously by the traveler
- Reconcile all travel expenses to the credit card expenditure and business claims to ensure compliance with the Travel and related.
- Policies and to ensure no duplication in particular to travel expense claims (i.e. credit card vs business claims vs forex provided)
- Record keeping and Administration - Filing of orders placed for tracking and follow up purposes. Delete any Purchase orders that are no longer to be received or used in Sage

Stakeholders

Stakeholder Management:

- Assist with ensuring the team manages and delivers on internal and external stakeholder requirements/SLA’s
- Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, and interfaces and align this information with the overall delivery strategy.
- Ensure communication standards are transparent, honest, and open with stakeholders

Compliance and Risk
Compliance and Risk Management
- Policies and procedures: Assist with the development, amendment and implementation of relevant policies and procedures.
- Compliance: Ensure compliance with relevant policies & procedures, regulation and legislation
- Risk: Ensure risks are reported on and mitigated

QUALIFICATIONS / KNOWLEDGE
- Undergraduate degree in Business Administration, Accounting, Finance, or other relevant area
- Minimum five (3) years of procurement within a Shared Services implementation model and a complex international operating environment
- Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management, spend reports, BEE reporting and supplier performance management (not limited to)
- Strong interpersonal, presentation, communication, conflict resolution and stakeholder relationship management skills to engage others, build consensus and resolve issues.
- Able to work in a fast-paced environment with demonstrated ability to manage multiple and competing demands, establish priorities, and meet deadlines with mínimal oversight
- Ability to interact at all the levels of an organisation.
- Attention to accuracy and detail.
- Capacity to work with a high degree of independence within a matrixed, deadline-driven, multi
- tasking environment
- Excellent communication and coordination skills including verbal, written, and listening.
- Proficiency in PowerPoint, Word, Excel, Sage (not limited to)

EXPERIENCE
- A minimum of 3 year’s relevant experience
- A



  • Johannesburg, South Africa Sapientis South Africa Full time

    A leader in the ICT sector requires the skill of a deadline driven individual to join them and thrive within this Procure to Pay Leader role. You will be accountable for providing operational oversight of the procurement to pay daily operations which includes, processing, compliance, problem solving relating to requisitions, purchase orders, invoices and...


  • Johannesburg, South Africa SA Metal Group Full time

    **Job Title**: Procurement Administrator **Employment Type**: Full Time **Experience**: 2 to 3 years **Salary**: Negotiable **Job Published**: 26 January 2023 **Job Reference No.**: 1582408337 **RESPONSIBILITIES AND DUTIES** *** - Validate Job Cards and pricing thereof - Convert cost center approvals into MET (Purchase Orders) - Assisting Procurement...


  • Johannesburg, South Africa Afrizan People Intelligence Full time

    Procurement Administrator **Our client in the Chemical Services is looking for Procurement Administrator to join their IT Department for a 6-month contract.** **Job Requirements** - Providing administrative support duties. - Completing tasks set by management and following up on the tasks. - Filing order copies and other documents. - Familiar with...


  • Johannesburg, South Africa SA Metal Group (Pty) Ltd Full time

    **RESPONSIBILITIES AND DUTIES** *** - Validate Job Cards and pricing thereof - Convert cost center approvals into MET (Purchase Orders) - Assisting Procurement Manager with updates of pricing on stock items - Send Purchase Orders to suppliers - Vendor Applications - follow validation process - Validate supplier invoices + delivery notes with MET before...


  • Johannesburg, South Africa AJ Personnel Full time

    **Responsibilities** - Maintain supplier agreements and price lists - Manage supplier relationships - Source new suppliers of raw materials - Supplier lead time - Capturing and processing production sheets on Pastel - Capturing Purchase Orders and processing GRV's on Pastel - Annual control reports - forecast vs actual purchase/sales - Annual Procurement...


  • Johannesburg, South Africa IntelliStaff Full time

    **_Our client is urgently looking to employ a Shipping Administrator at their organization_** **_Location: _**: - Randburg, Gauteng_ **_Job Purpose:_**: - To be responsible for the administration of export sales, logistics, and procurement administration_ **_Requirements:_** - _ Matric_ - _ 2-3 years of experience in a similar role_ - _ Pastel Evolution...


  • Johannesburg, South Africa Medecins Sans Frontieres South Africa Full time

    **1. Background** Doctors Without Borders/Médecins Sans Frontières (MSF) is an international, independent medical humanitarian organisation. We help people worldwide where the need is greatest, delivering emergency medical aid to those affected by conflict, epidemics, disasters, or exclusion from health care. MSF was founded in 1971 by a group of...


  • Johannesburg, South Africa Tsebo Group Full time

    **About Us**: As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**,...


  • Johannesburg, South Africa Transnet Full time

    **_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_** **_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_** **_Division._** **_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_** Post: E-mail: Fax: before the closing date of...


  • Johannesburg, South Africa IT Ridge Technologies Full time

    **The purpose of this role is to provide procurement services, including but not limited to, procuring goods and services.** **KEY ACCOUNTABILITIES, MEASURES AND INTERFACES** - Procuring goods and services for company in line with the provisions of the Public Finance Management Act (including their Regulations), the Preferential Procurement Policy Framework...


  • Johannesburg, South Africa Puma Energy Full time

    Main Purpose: Leadership of Procurement resources (direct reports) to deliver the efficient procurement of day to day requirements of the business. Understands and analyses processes and outputs to improve effectiveness of operations whilst ensuring all elements of procurement controls are upheld. Develops the skills and outputs of the team, by providing...


  • Johannesburg, South Africa IT Ridge Technologies Full time

    The purpose of this role is to provide procurement services, including but not limited to, procuring goods and services. KEY ACCOUNTABILITIES, MEASURES AND INTERFACESProcuring goods and services for company in line with the provisions of the Public Finance Management Act (including their Regulations), the Preferential Procurement Policy Framework Act...


  • Johannesburg, South Africa Redline Recruitment Full time

    General Administration & Procurement Assistant for established Kitchen Design Company - Strong admin/ personal organization system - Sharp, quick, functional energy - Good interpersonal skills to get things out of suppliers - Good computer skills - Quick learner


  • Johannesburg, South Africa Amathalente Recruitment Full time

    Co based in the South Of JHB seeks Junior Procurement Officer with FMCG Experience Must: - **Matric qualification.**: - **Supply Chain qualification will be beneficial.**: - **At least 1-3 years’ experience in the FMCG - Buying environment a must.**: - **MS Office (a must) with strong Excel skills**: - **SAP knowledge will be an...


  • Johannesburg, South Africa Bes Company Full time

    Vacancy: Procurement specialist for online marketplaces **Responsibilities**: Perform sourcing of new products in the marketplaces. Conduct comparative analysis with our online marketplace assortment. Analyze potential profits using specialized calculators. Provide findings to management for decision making. **Requirements**: Experience in procurement...


  • Johannesburg, South Africa Mondelēz International Full time

    **Job Description**: **Are You Ready to Make It Happen at Mondelēz International?** **Join our Mission to Lead the Future of Snacking. Make It Matter.** In this role, you own the procurement agenda in your business unit and are the single point of contact for the business unit’s leadership team, which works to understand the business’ needs and...

  • Procurement Manager

    1 month ago


    Johannesburg, South Africa Recruitment Matters Africa Full time

    Our client is looking for a innovative procurement manager to lead their procurement team. You will spearhead the purchasing process from selecting suppliers to ensuring stock optimization, as well as provide guidance on sourcing and procurement processes. **Responsibilities**: - Developing procurement strategies that are inventive and cost-effective. -...


  • Johannesburg, South Africa International Flavors & Fragrances Full time

    It’s an exciting time to be part of the IFF Operations team at our Isando location! We have a great opportunity within our Logistics team, supporting Operations. As the Procurement/Distribution Administrator, you will coordinate all day to day Dispatch Functions related to Shipping of finished goods, on time. You will regularly communicate with Customer...

  • Procurement Officer

    4 weeks ago


    Johannesburg, South Africa Aramex Full time

    **Key Responsibilities** This position is responsible for the administration of contracts and for supporting the Procurement Manager. Under general supervision, the Contract Administrator aids the Procurement Manager for the contract management and contract administration functions of Aramex. Responsibilities include the process of systematically and...


  • Johannesburg, South Africa Adzuna ZA B C2 Full time

    Job & Company DescriptionsJoin a dynamic team as a Procurement / Financial Administrator and be at the forefront of driving efficient procurement processes. As a Procurement / Financial Administrator you will responsible for the following:Regularly evaluate all stock and non-stock suppliers to ensure adherence to price, quality, and delivery criteria.Obtain...