Facilities Manager

6 days ago

Southern Suburbs, South Africa Growthpoint Properties Full time

**Job purpose**

Ensures maximum, efficient operation of facilities and equipment, as well as the care of all buildings, grounds and support equipment.

**Duties and responsibilities**
- To optimize the life span of the buildings by determining the maintenance requirements and creating a maintenance plan within the allocated timeframes and optimal cost while continually re-evaluating
- To manage the implementation of planned maintenance activities and ensure ongoing execution by project managing the entire process
- To provide input into the R&M budget creation, ensure all costs are in accordance with budgetary restrictions, and manage budgets accordingly
- To provide technical and operational support and assistance to the Portfolio, Centre and Building Managers
- To ensure compliance to statutory regulations, policies and procedures by conducting inspections, liaising with tenants to assist with non-compliance
- To compile and manage the capital expenditure budget as well as track variances/savings
- To manage newly vacated premises by conducting take-back inspections and actioning the request to reinstate, ensuring these items are fixed and billed accordingly and the property is reinstated to an approved quality and standard
- To project manage the refurbishments, redevelopments, additions and redecorations of buildings by liaising with Development department
- To manage and coordinate staff activities and deliverables (Building Managers and Handymen), by ensuring compliance to policies, upskilling staff and effectively using the company performance and development management system. To share all relevant information with the team as well as provide support (answering queries and providing advise)
- To perform adhoc administrative functions such as issuing of orders and processing of invoices in accordance with the company procurement policy
- To liaise with clients, responding to queries in quick turnaround times and generally manage the client-landlord relationship
- To effectively manage relationships with service providers to ensure effective and efficient service delivery in a cost-effective manner and in line with good business practices
- To conduct building inspections to ensure standards are maintained, micro manage the service providers when areas are not up to standard and escalate when non-conformance
- To identify opportunities to optimize the performance and efficiency of the building (i.e. water saving initiatives - greening initiatives) and to ensure the delivery of high value-add recommendations
- To monitor and investigate red flags that have been escalated in terms of utility bills
- To ensure procedures are in place to mitigate and manage risk, ensuring buildings are compliant to prescribed legislation, implement corrective action when required
- To ensure accurate report writing as required

**Years of Experience**
- 5 - 7 years’ experience in the Facilities Management field

**Qualifications**
- Mechanical or Electrical qualifications or Quantity Surveying or Architectural (Degree or Diploma) or a Facilities Management

**Competencies and Skills**
- Stakeholder Focus
- Managing and developing Relationships
- Communicating
- Decision Making
- Managing and Developing People
- Entrepreneurial
- Be organized
- Problem Solving
- Resilience
- Coping with Pressure and Change

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