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Farming Input Admin Co-ordinator

1 month ago

Stellenbosch Western Cape, South Africa Tailormade Solution Full time

Farming Input Admin Co-ordinator

Minimum qualifications and experience
- Demonstrated work experience of minimum 5 years. Experience and background in Procurement will be advantageous.

Duties & Responsibilities
- Co-ordination of admin inputs.
- Administration of SVA (Sourcing Vendor Award - aligns with non-Trade procurement Policy) managed on a system called Service Now (I.T ticketing platform) & PQ (Purchase Quote converted to Purchase Order) Approval process.
- Administration of Purchase Orders.
- Assisting with overall ad hoc administration.
- Liaising with Credit Function to match invoicing.
- Monitoring of Actual vs Budget Spend of approved SVA & PQ’s.
- Assisting with quotation processes.

Essential skills
- Must be able to work independently from home.
- Strong demonstrated experience in administration.
- Excellent attention to detail and high a degree of accuracy.
- Strong Excel proficiency.
- Excellent numerical reasoning and problem-solving skills.
- Ability to work under pressure while always maintaining attention to detail.
- Planning, organising and excellent time management skills.
- Critical thinker with emotional resilience to overcome obstacles.
- Positive attitude.
- Experience of working in a fast-paced environment.
- Computer Literacy (MS Excel, Word, Outlook).
- The ability to be proactive and work under pressure.
- Good interpersonal and organizing skills.
- Ability to work well within a team environment.
- Ability to work collaboratively at all levels within the business.
- Excellent written and verbal communication skills.
- Aptitude for continuous system enhancements and automation.

Core Competencies
- Customer focus: Strong external/internal customer orientation.
- Communication: Listens well and shares ideas and solutions.
- Teamwork: Seeks involvement and input from other people.
- Initiative: Proactive, drives processes and tasks to achieve results.
- Innovation: Comes up with resourceful ideas and solutions.
- Ownership & Accountability: Takes ownership of own decisions and actions - successes and mistakes.
- Management: Gives timely, constructive and specific feedback.
- Detail orientation: Organized, methodical, good attention to detail.

Desirable skills
- Knowledge of the grain industry.
- Farming background.
- ERP systems experience.