Office Secretary

**Hospitality and Outdoor - New Vacancy - Office Secretary**

**Luxury Wine Estate - Franscchoek**

Assist the financial manager with administrative tasks.

**Requirements**:

- A relevant tertiary qualification in either Management or Hospitality. (Beneficial)
- Proven work experience as an office administrator or similar role.
- Fluent in English
- Being reliable and trustworthy
- Communicate well
- Always ready to help and assist
- Proficiency in computer programs like MS Word, Excel, PowerPoint, Outlook and working experience in hotel software like is an added advantage.

**Description**:

- Attend to phone calls.
- Handling all secretarial work for the management office.
- Promptly replying to all correspondence without constant supervision.
- Coordination with all HODs for various meetings.
- Coordination/follow-ups with departments on daily complaints, night reports, requisitions, cheques etc.
- Coordination with HODs for weekly and monthly report.
- Responsible for taking minutes of meetings.
- Responsible to collate information and provide to the Managers as and when requested.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail.
- Handle incoming parcels and other material.
- Create and maintain computer and paper-based filing and organisation systems for records, reports, documents, etc.
- Document and communicate all guest requests/complaints to appropriate personnel.
- Organize and coordinate meetings.
- Set up and maintain filing systems as per the company standards.
- Maintain databases of the visitors and potential business.
- In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

**Package on offer**:

- Performance Bonus as per Quality of work and Performance
- Provident fund company contribution ( 2,5%)
- Medical Insurance

**Starting Date**: ASAP.