Temp Exec Admin

**Office Administration**
**Pretoria**
***:
**TEMPORARY EXECUTIVE ADMINISTRATOR**

**HOURLY RATE R129.40 (EXCLUDING AGENCY FEES)**

**DURATION: ASAP - 31 March 2024**
- Manage the electronic diary of the Director.
- Receive and distribute all correspondence to the Director.
- Attending to the Director’s mail inbox and replying as required.
- Make travel and accommodation arrangements for the Director and other directorate staff, peer academics and invited visitors.
- Distribute notices of meetings and documentation and keep a record of respondents.
- Take accurate minutes of meetings and distribute them.
- Ensure that all meeting records are updated and correctly archived in the file plan.
- Submit claims on the Employment Self Service (ESS).
- Provide detailed specifications to Supply Chain for required goods and services.
- Submit Purchase requisitions and complete memos.
- Maintain constant contact with Supply Chain to ensure suitable goods and services are sourced and acquired timeously.
- Draft the annual budget.
- Reconcile monthly general ledger statements.
- Produce quarterly financial demand plans.
- Monitor expenditure for the directorate relative to the budget.
- Update publication database.
- Liaise with internal and external stakeholders, nationally and internationally.
- A three-year Diploma in Office Administration/Office Management or equivalent qualification.
- A minimum of 3 years’ administrative experience coupled by high-level secretarial practice.
- Integrity.
- Organisational commitment.
- Developing and maintaining relationships.
- Planning and organising.
- Quality.
- Attention to detail.
- Verbal and written communication.
- Maintain confidentiality.
- Flexibility.
- Ability to work to strict timeframes.