Payroll Officer

2 weeks ago

Northern Suburbs, South Africa AFMS Group Full time

**Key Accountabilities/ Principal Responsibilities**
- Payroll Input VIP (Premier & People 300) and Administration
- Payroll Month End Reports
- Administering of Permanent and Contract payroll processing
- HR Administration
- Employee Self Service (ESS) Payroll and Benefits Administration
- Support and assist with the preparation of processing the company remuneration and benefits system to ensure all deadlines are met
- Prepare and remit monthly salary advice. Includes loading on ESS
- Ensure overtime timesheets are submitted by managers/supervisors in terms of correct procedures and approvals
- Ensure existing employees (FTE, temporary & contract), transfers, promotions and terminations are accurately and timeously processed on Sage people 300
- Process all new start employees, promotions, transfers and termination documentation
- Ensure union membership information updated and accurately reflected on system
- Ensures updates and personnel changes are received timeously and systems are set-up and updated to reflect change of status details
- Review and ensure accuracy of approved timesheets and overtime payments
- Track and deduct all garnishees and other special payroll deductions
- Ensure all labour hours are correctly booked and match hours to company policy
- Assist and respond to all payroll and benefits queries
- Maintain employee confidence and protect payroll operations by keeping information confidential
- Maintain and upkeep personnel filing system
- Off cycle payments for salary queries during the month
- Reconciliation of payroll for net salary payment run
- Fihrst Management net salary run and submission
- Fihrst Management third party run and submission
- Payroll back up and roll over to the next period
- Responsible to execute the complete payroll function in the absence of the Senior Payroll Officer

**Employee Relations**
- Responsible for job confirmations, both telephonic and written
- Liaise with both current and ex-employees with regards to UI.19, Maternity Policies, Department of Labour queries and/or Benefits queries
- Liaise with all parties involved with our multi facet Benefits structure to ensure that all legislation is adhere to. Including communication with current and ex-employees.
- Maintain monthly salary queries from various business units, including reporting back on it. Ensuring that queries are dealt with timeously and accurately.

**Reports**
- Prepare and submit reports timeously to relevant stakeholders as required
- Monthly reconciliations of all third parties and statutory payments
- Prepare and submit all reconciliations to required third parties and internal finance records
- HR monthly reporting to HR department by due dates as per set up by HR
- Adhere to all payment deadlines for net salaries, third party payments and adhoc queries
- IRP 5 reconciliations monthly, bi-annually and annually and submissions to SARS

**Informational structure**
- Responsible annually or each alternative year for the construction of the Rem&Ben Roadshows, all educational presentations from Brokers - medical and retirement
- induction for non-management staff with HR when a new employee starts
- Meetings with HR at business unit sites when required to relay Rem & Ben information
- Keeping up to date with all statutory, legislation and company laws to ensure accuracy on payroll

**It should be noted that for operational reasons, it may be necessary for you to perform tasks other than those described herein from time to time.**

**Prescribed procedures may be amended by management as and when required**

**Key Skills and Experience**
- Grade 12
- Advanced working knowledge of VIP Premier/People 300
- Relevant payroll qualifications (Diploma)
- Minimum five years payroll experience (VIP) non negotiable
- Good understanding of and working knowledge of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA)
- Highly computer literate with strong MSOffice skills

**People and Management Skills**
- People & communication skills in both written and oral format
- Strong administration skills
- Sound ability in problem solving
- The ability to communicate confidently and effectively at all levels
- The ability to work under pressure in a fast paced environment
- High levels of integrity and ethical standards and a team player with a pleasant disposition who enjoys multidisciplinary interactions
- The ability to be a confident and self-motivated individual
- The ability to use initiative
- Lateral thinking
- Fast learner and quick thinker
- Relationship management
- Learning and adaptability

**Key Result areas**
- Understand role of reporting to the business and client
- Understand role of managing staff to closely ensure output is aligned with business requirements
- Understand interworking with various teams to ensure client financial compliances
- Understanding that feedback and communication is critical to success

**Additional responsibilities and skills**

The employee acknowledges that a

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