Executive Assistant

3 days ago


Johannesburg, South Africa DPT Recruitment Full time

**Purpose**
To provide senior secretarial, administrative and support services to the Managing Director.
**Key Responsibilities**
- To manage the day-to-day running of the Managing Director''s office and provide administrative and secretarial support
- Managing information flow in a timely and accurate manner
- To liaise at a senior level with internal and external stakeholders on behalf of the Managing Director (MD)
- To monitor and manage the daily schedule of the MD
- To prepare and draft reports, memo''s, presentations, staff addresses and other correspondence on behalf of the MD
- To collect and collate information from internal and external sources, present the information in a structured format and keep record of all relevant documents
- To update Company dashboard to support the implementation of the continuous improvement standards in the MD''s office
- To prepare, plan and organise the MD''s travel arrangements and itinerary
- To manage the travel functions within the organisation
- To co-ordinate the task activities of all other Personal Assistants (PAs) and provide input into performance evaluations
- To ensure compliance with relevant policies and procedures
- To provide support to the management of projects related to the MD''s office
- Act proactively and without much supervision, anticipating needs based on planning and following through
**Requirements**:

- National Diploma in Office Administration or Secretarial
- 8-10 years working experience as a Senior Personal Assistant, with at least 5 years in a supporting role to Executive Management
- Experience in managing PA teams or junior staff
- Experience in identifying and drafting the annual workplan landscape in line with the company strategy, business plan and major projects
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Outstanding organisational and time management skills
- Excellent MS Office knowledge


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