Packaging Equipment: Sales

3 days ago


Paarl, South Africa HG Molenaar Full time

HG Molenaar is an engineering services company with a wide-ranging footprint in the food and beverage industry. There is currently an opportunity for a **Sales & Office Administrator** for our Packaging Equipment Division in Paarl.
- Grade 12 - minimum requirement
- Tertiary qualification (office administration or similar) - this would be an advantage
- Ability to work well under pressure and respond quickly to multiple and varied requests
- Computer Literacy - MS Office + Adobe + experience working on an ERP system
- Strong Administrative skills: Organisational skill to do data management; develop, implement & manage office systems; project coordination
- Familiar with Incoterms
- Strong interpersonal skills and ability to provide excellent customer service
- Excellent verbal & written communication skills
- Ability to do public speaking and presentations

**Primary responsibilities**
- Compile, review and assist with quotes for sales team
- Schedule and administer monthly sales meetings (take minutes)
- Schedule and administer quarterly Trello meetings (take minutes)
- Evaluate, review and report on job costings
- Closing of works orders
- Maintain system for team skills and skills matrix
- Implement system for employee training
- Coordinate and arrange client open days
- Keep record of all leads, quotes, orders, existing equipment, open and rejected projects & open works orders.
- Process client orders
- Generate supplier purchase orders
- Build sound relationships with suppliers
- Continuous project coordination (project milestones, samples etc.)
- Handle queries & complaints from clients
- Generate and issue all invoices & credit notes
- Report and communicate project milestones to clients
- Facilitate and communicate all supplier requirements with the client/ salesperson for the project (drawings, samples, etc.)
- Source and evaluate shipping quotes
- Issue purchase orders to freight forwarders
- Handle logistics of project samples & equipment shipments
- Follow up on all outstanding payments



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