Creditors Clerk
2 weeks ago
**Manage and control costs to achieve/exceed budget**:
- Assist with maintaining relationships with existing and potential suppliers to the Business - e.g. prioritizing supplier payment according to urgency, manage queries and reconciling items accurately and efficiently.
- Assist procurement with maintaining correct service provider information e.g. communicating on correctness of VAT information.
- Ensure bank balances are corrected to agreed-upon levels through cash control:
- Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA's and Rate adjustments.
**Establish internal controls to deliver efficient processes and systems**:
- Month end procedure.
- Ensure all service provider recons and payments meet month end deadlines.
**Creditors Recons**:
- Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries ,follow up on all pending beneficiaries to avoid payment delays.
- Ensure payment remittances are sent out as soon as payment has been processed and account related queries are timeously resolved and communicated back to the supplier.
- Ensure outstanding items on the creditors recons are mínimal and within the accepted parameters.
- Ensure creditors department clear creditors recon items timeously (within 60 days)once the clean-up is complete.
- Ensure creditors ageing is within accepted parameters (no more than 5% or Older than 60 days once the clean-up is completed)
- Assist in ensuring all Dreamtec issues are communicated ,monitored and resolved accurately and timeously.
**Management of Dreamtec and verifications relationship**:
- Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.
- Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.
- Obtain monthly report from procurement for new suppliers loaded on the portal.
- Communicate with debtors and verifications team to ensure additional costs are timeously billed and cases posted.
- Put processes in place to identify and communicate inefficiencies/errors/weaknesses in the flow-through from Dreamtec to management.
**Requirements**:
- 3 Years’ experience as a Creditors clerk.
- Matric with accounting or math.
- Accounting Diploma an advantage.
- Microsoft - intermediate.
- ACUMATICA/ ERP system.
- Sales Force an advantage.
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