Sourcing Specialist

4 weeks ago

Johannesburg, South Africa Mindworx Consulting Full time

**Key Outputs**
- Implement sourcing plans to assure orders meet specified quality and delivery times, and minimise the total cost of purchases
- Manage tender management and Request for Quotation process from end to end
- Provide advisory service to business units in the development of terms of reference (TOR) during specification meetings
- Securely files all procurement documentation for safekeeping and clear audit trails
- Review supplier contracts against expected service agreements.
- Ensure services and products provided to company contribute to improving business objectives and relationship with external suppliers and stakeholders
- Provide informed input to business on the number of suppliers / contracts, expiry dates as well as market analysis on products and suppliers as part of strategic sourcing and procurement function
- Manage Supplier relationships by establishing and maintaining rapport with all levels of supplier personnel and internal customers
- Create and maintain an up to date, visible and accessible repository of procurement contract information indicating vendor, contract value, goods, or services for which the contract exists; as well as flags indicating upcoming contract renewal or termination
- Prepare and administer correspondence and contract documentation throughout the life cycle of a contract, including termination and contract closeout activities
- Ensure adherence to PFMA SCM policy and legislative requirements
- Partner with business from a procurement perspective to conduct negotiation, research, investigation to understand commercial and procurement business requirements
- Advise business on contracting options, terms, and conditions to ensure optimal procurement contractual terms for the Company
- Support internal stakeholders in achieving their procurement business results through appropriate engagement with relevant vendors
- Communicate contract negotiations, request for proposals, reports etc. deadlines as agreed with business and estimated completion dates to all stakeholders through collaborative on-going communication
- Respond to requests for relevant information, quotations, proposals, and bidding processes to meet stakeholder needs
- Negotiate with relevant suppliers to meet quality, delivery, and cost objectives of Company
- Negotiate contracts with suppliers on behalf of business and drive contract development process in coordination with the Head of Finance and Legal Business Unit
- Establish supplier database in conformance with guidance from the SCM and Asset
- Management to create supplier segmentation based on spend and risk

**Qualifications And Experience**
- Diploma, BCom Degree or equivalent in finance, purchasing, supply chain management or procurement
- Minimum of 3 years’ relevant experience in purchasing, supply chain management or procurement
- Computer proficiency in Microsoft Office products

**Knowledge And Understanding Of**
- Knowledge and understanding of Government procurement regulations, PFMA, Treasury Regulations and other relevant legislation
- Ability to manage tender management process from end to end
- Ability to interpret and execute policy directives and procedures
- Knowledge and understanding of procurement processes and reporting requirements
- ERP System: ORACLE

**Salary**: R600,000.00 - R800,000.00 per year

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have Diploma, BCom Degree or equivalent in finance, purchasing, supply chain management or procurement?
- Computer proficiency in Microsoft Office products?

**Education**:

- Bachelors (required)

**Experience**:

- supply chain management or procurement: 3 years (required)

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