Payroll Personnel

3 weeks ago

Johannesburg, South Africa Affirmative Portfolios Full time

**Finance ~ Payroll**
**JHB North**
***:
**Payroll Personnel
- Midrand - Temporary
- Six (6) Months Fixed Contract-Salary
- R203 000.00**

**MINIMUM REQUIREMENTS/EXPERIENCE/ KNOWLEDGE**
- Matric/Grade 12
- B-Degree in Finance/ Accounting / Auditing (NQF Level 7)
- 3 - 5 years in payroll processing and administration
- SAPA or any other Payroll related membership would be advantageous.
- Flexibility in working hours will be required to meet demands of the role.
- May be required to work overtime.
- May be required to travel when required.
- Valid driver’s license
- Legislative requirement relating to Payroll - SARS / UIF/ SDL / WCA/COIDA etc.
- Knowledge of PFMA
- Relevant Policies and Procedures Financial Accounting Principles Knowledge of Relevant Legislation (BCEA, LRA, PFA)
- PAYE Tax legislation Financial and Payroll administration Knowledge on the legal framework on benefits, taxation
- Knowledge in Administration of Employee Benefits
- medical aids and pension funds.
- HR principles and practices. Business Process Improvement experience.
- Knowledge of payroll principles, processes, and procedures.
- Knowledge of Payroll systems and Payroll accounting
- Capturing experience.

**KEY PERFORMANCE AREAS**

**Payroll Management**
- Responsible for the management of monthly payroll.
- Ensure the verification of the capturing of payroll transactions on the accounting system.
- Quality assure all payroll transactions.
- Receive, capture and update employee data on the payroll system.
- Payroll preparation and processing, payroll accounting, tax filing and remittance, benefits maintenance and other special payments.
- Manage full end to end payroll function.
- Prepare and load EFT file to bank account.
- Prepare 3rd Party payments, i.e. Medical Aid, Pension Fund, Garnishees etc.
- Prepare PAYE bi-annually returns and reconciliations to SARS and submissions.
- Prepare and load petty cash and advance requests to the bank.
- Work closely with the Finance Manager and HR Manager to ensure smooth operations of all Payroll related matters.
- Ensure that payslips are issued in terms of the policy.
- Ensure that there is enough money in the payroll bank account before payment is made.
- Ensure the accuracy of the information before loading onto payroll.
- Produce monthly payroll spending information.
- Ensure monthly Report and Reconciliations.
- Conduct and obtain necessary approvals for monthly salary reconciliations.
- Ensure recording of payroll data reconciles to supporting documents.

**Payroll Administration**
- Maintain payroll changes: leave, noting, i.e. terminations, overtime, salary adjustments, promotions and bonuses, deductions, etc.
- Provide general support and assistance on any other payroll administration and related deliverables.
- Produce mock pay slips, as and when required.
- Prepare monthly EMP201 reconciliations against SARS statements of accounts.
- Prepare IRP5 reconciliation as required by legislation and ensure accurate loading of the information. i.e accurate use of codes etc.
- Prepare reconciliation submissions.
- Prepare bank reconciliation of the payroll bank account.
- Prepare a monthly recon of advances and recoveries.

**Compliance and Risk**
- Provide input into the development of payroll policies, procedures, and processes.
- Ensure compliance with all statutory or legal requirements.
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit requirements.
- Maintain quality risk management standards in line with relevant requirements.
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Review related Standard Operating
- Procedures in consultation with the Manger to ensure business optimisation.
- Adhere to all relevant laws, policies, and Standard Operating Procedures throughout the organisation.

**Client Services and Support**
- Liaise with 3rd Party providers to ensure effectiveness and efficiency of the service provided.
- Respond to Payroll enquiries by gathering, analysing, summarising, and interpreting data.
- Provide general support and assistance on any other payroll administration and related deliverables.
- Promptly and attentively respond to customer requests and queries within established parameters and timeframes.
- Conduct induction and training workshops as and when needed.
- Liaise with internal and external stakeholders.

**COMPETENCIES**

**Values**
- Customer Centricity
- Ethical Innovative
- Committed
- Meritocracy
- Collaboration
- Responsiveness
- Communication

**Functional**
- Payroll Management
- Budget and Financial Management
- Excellent Communication
- (verbal, written and presentation) Report
- Writing
- Negotiation
- Time Management
- Organizing and Planning

**Behavioural**
- Ability to work under pressure
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