Creditors / Cashbook Clerk

2 weeks ago


Johannesburg, South Africa Stonebridge HR Solutions Full time

We are looking for a Creditors / Cashbook Clerk on a 3 month Contract in the Roodepoort area to be responsible for carrying out accounting and administrative duties such as the processing and payment of vendors’ invoices, reconciliation of statements, following-up on unpaid vendors,

obtaining statements and invoices and to provide bookkeeping and clerical support to all financial functions

**Requirements**:

- Grade 12
- Bookkeeping Certificate will be an advantage
- MS. Office (excel not negotiable, V-Lookup, pivots, concatenate etc.)
- Sage Accpac
- Own Transport (non-negotiable)
- Excellent communication skills
- Ability to meat strict deadlines
- Professional appearance
- Willing to work overtime when required

**Job Description**:

- Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
- Ensure invoices related to contracts agree to the contract.
- Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
- Ensure that the correct VAT is applied to invoices.
- Ensure AP batches are posted daily.
- Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
- Timeous payment of invoices, ensuring discount claimed where applicable.
- Timeous follow up on all AP queries.
- Forward remittance advices to suppliers after completion of payment run.
- File all invoices after payment run according to the agreed filing protocols.
- Prepare monthly analysis of the creditors list.
- Maintain vendor master listing. (Bank confirmation and company details)
- Ensure that all new Vendors complete the onboarding form and submit with bank confirmation.
- Maintain the contract register, in terms of filing and price updates.
- Ensure audit deliverables are maintained according to the standard required by the auditors.
- Any ad-hoc duties which are assigned.
- Daily Processing of transactions on Cashbook
- Monthly Bank Reconciliations (JHB, CPT, KZN, CFC)
- Handling the Company’s Petty Cash as well as monthly Processing and Reconciliation of Petty Cash transactions.
- Creditors (Recons, Capturing invoices, Loading Payments on to Cashbook and Standard Bank)
- Processing Credit Notes
- Capturing Company Credit Card Transactions
- Daily cash-ups
- Health and Safety - Correspondence with BeeHive



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