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Senior Event Coordinator

4 months ago

Johannesburg, South Africa Butterfly Kisses Full time

**Level**: Junior to mid-senior
Freelance work
We are searching for a creative, motivated and experienced senior event coordinator to organise outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.
As the event coordinator, you should be well-organised and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client's tailored requirements.

**Responsibilities**:
Identify the client’s requirements and expectations for each event
Planning events with attention to time and financial constraints
Managing event from conception to post-evaluation
Liaise with vendors, client and other stakeholders during the event planning process to ensure everything is in order.
Manage all event set-up, tear down, and follow-up processes.
Maintain event budgets.
Research vendors (catering, decorators, entertainment etc.) and choose the best combination of quality and cost
Book venues, entertainers, photographers, schedule speakers amongst other requirements
Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
Assess an event’s overall success and submit findings.

**Requirements**:
At least 3 - 5 years experience as a senior event coordinator
At least 3-5 years experience in account management
Well-organised with excellent multi-tasking abilities.
Outstanding vendor management skills.
Competent in preparing proposals for client
Managing events and addressing potential problems that may arise
Planning for potential scenarios that could impact the integrity of the event
Maintaining a working knowledge of the complex needs of a wide variety of events
Bachelor’s degree in hospitality management or public relations is preferred or diploma equivalent
Proficient in MS Office
Strong communication and interpersonal skills
Code 8 drivers licence and own transport essential