Regional Procurement Lead

2 weeks ago

Pretoria, South Africa Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities)

**Main purpose of job**:
To work as part of the Regional Procurement Team, working with customers, suppliers and other stakeholders on all aspects of procurement delivery, review, monitoring and reporting.

This position is based in Pretoria as part of the overall Regional Corporate Services Hub. Working hours will reflect the customer needs across the regions.

**Regional Procurement Delivery (above £25k): (50%)**

Assist the Regional Procurement Head in managing the contract tender process of various procurement/contract-related goods, services or work projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts and management and closure of contracts, ensuring that they meet legal, audit, HM Treasury and Cabinet Office requirements.

**Identifying Regional Opportunities: (15%)**

To work closely with colleagues at UK’s Embassies/High Commissions and Consulates in the region and Procurement Category Teams in the UK to deliver Procurement activity to a standardised process, proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market and opportunities to aggregate requirements across Posts and other government partners.

**Supplier Relationship Management: (20%)**

To review, report and manage contract and framework use in the region, to act as the Supplier Relationship Manager where appropriate for regional suppliers including resolution of contractual disputes, taking appropriate action to protect the FCO’s interest.

**Support to Regional Procurement Head: (15%)**

Work closely with the Regional Procurement Head in implementing, managing, delivering regional objectives including running procurements within sub-Saharan Africa or other regions when workload requires.

Essential qualifications, skills and experience
- Diploma or equivalent in Procurement, Supply Chain, Business, Economics, Finances or similar
- Minimum 3 years relevant experience of sourcing or buying Goods, Services and Works for an international organisation or with a regional presence
- Strong knowledge of the best practice procurement and supplier management techniques
- Strong interpersonal and customer service skills
- Ability to work under pressure and deal with competing priorities
- Flexibility, willingness and ability to adapt to change
- Excellent oral and written English skills
- Excellent working knowledge of MS Office

Desirable qualifications, skills and experience
- Knowledge of relevant UK public sector procurement legislation and regulations would be a strong advantage
- Experience working with e-procurement tools
- CIPS qualification would be a strong advantage
- Required behaviours- Making Effective Decisions, Delivering at Pace, Communicating and Influencing, Working Together Application deadline Application deadline - day Application deadline - month Application deadline - year
- 4 July 2023

Grade
- Executive Officer (EO)

Type of Position
- Permanent

Working hours per week
- 40 hours

Region
- Africa

Country/Territory
- South Africa

Location (City)
- Pretoria

Type of Post
- British High Commission

Number of vacancies
- 1

Salary
- R 376,076.22 per annum (plus an additional monthly allowance of R 10,501.73 depending on qualifications and experience)

Start Date Start Date - day Start Date - month Start Date - year
- 1 August 2023

Other benefits and conditions of employment

**Learning and development opportunities (and any specific training courses to be completed)**:

- Continual professional development through CIPS certification
- UK Government Foundation level Contract Management accreditation

**Working patterns**:
Due to the geographical spread of the customer base, the job holder will need to maintain a fairly rigid working pattern so that customers know when they are available, however a certain level of flexibility around start and finish time may be possible upon prior agreement with the Line Manager.

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.
- Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
- Annual leave entitlement of 25 days
- Working hours per week of 40

Additional information
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocate
- The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

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