Procurement Specialist

1 day ago

City of Johannesburg Gauteng, South Africa ADvTECH Support Office Full time

**Overall Job Purpose**:
Provide support to the Procurement Manager in planning, coordinating, supervising, and evaluating activities and the work of purchasing agents; participates in the implementation of goals, targets, policies and priorities for procurement activities and operations.

**Responsibilities**:
**Output 1 - Procurement**:
Preparation of documents and activities for:

- Procurement of goods and services
- Invitation for bids
- Technical specifications
- Assessment and evaluation documents
- Bid clarifications
- Tender Adjudication

Researching and validating new preferred suppliers,

Ensure that all purchased products and materials meet our specifications

Negotiating commercial terms with vendors as needed

Manage supplier performance and resolve issues and concerns

Analyse industry and demand trends and support senior management with the development and implementation of sourcing strategies

Conduct buying and post-order management activities ensure proper handling and resolution of procure-to-pay exceptions

**Output 2 - **Cost Savings**:

- Provide details on spend under management (Sum = Total approved spend - Maverick spend)
- Price competitiveness between suppliers and negotiated savings

**Output 3 - **Special Projects**:

- Support and coordinate special projects including but not limited to Capex projects, system migrations and improvements, centralisation of Procurement with relevant business units and S2P goal related projects

***Output 4 - **Reporting and tracking**:

- Monitor the daily procurement request report to ensure acceptable turnaround time is adhered to and support purchasing agents where necessary
- Ensure compliance of quote comparisons for each applicable purchase request
- Monitoring of locked pricing to ensure the company is billed correctly
- Reporting on any anomalies or bypass of procedures

**Output 5 - **Team Management**:

- Provide technical leadership and coaching to the Purchasing Agents
- Oversee and provide leadership to team members involved in project execution
- Using experience and interpersonal skills, coach team members to assure consistent, high quality performance
- Develop, implement and monitor team KPI’s and performance development and promote GSS values
- Coach and Mentor team to ensure targets are achieved consistently

**Education Requirements**:
**Minimum**

Bachelor’s degree in supply chain and operations management or procurement

CIPS would be advantageous

**Computer Literacy**:
Sage

Microsoft D365

**Experience Required**:
2 years Thorough understanding of Shared Services and fast paced environment

3 years Procurement Specialist or Commodities Manager

3 years Strong Price Negotiation Skills

2 years Staff Management

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