Financial Controller

3 months ago


Cape Town, South Africa HotelJobs.co.za Full time

**FINANCIAL CONTROLLER**

**DAILY RESPONSIBILITIES**:

- Send out all orders for each department - Same Day Delivery before 10am
- Send out all orders for each department - Next Day Delivery before 2pm
- Ensure all Supplier invoices are signed & received by all departments for processing
- Process ALL Supplier Invoices in Pastel - 2 Hours
- When batches are updated scan in invoices to prepare for Audit
- Photocopy any Fixed Assets/Additions invoices and file in fixed assets file
- Prepare Recons & Payment requisitions for COD'S - Before payment is due
- Add Prepared Payments on to Payment Schedule
- Print and File Allocated Daily Bank Receipts
- Filling of All invoices/Paperwork
- Process Night Audit Packs/Sales Journals - Only process if Night Manager has signed off/Collect at Front Desk
- Complete Credit Card Recon - Night Audit Pack/Sales Journals - Daily Receipts

**WEEKLY RESPONSIBILITES**:

- Print Supplier Age Analysis and request invoices that were paid on a quote
- Every FRIDAY to request interim statements from suppliers and reconcile supplier accounts
- Do EFT Requisition filling according to Cashbook references - File Accordingly

**CREDITORS RESPONSIBILITIES**:

- ** End of Month**_ - _**NEWLINE Rental Premises invoice for following month to be processed and prepared for payment - Before payment is due
- ** 10th of Each Month** - Booking.Com Invoice to be signed and processed and prepared for payment - Get invoice from FO/RDM
- ** 7 Day Creditors** - Prepare Recons & Requisitions for ALL 7 day creditors - Balanced to their statements before payment is due
- ** 14 Day Creditors** - **Prepare Recons & Requisitions for ALL 14 day creditors - Balanced to their statements before payment is due
- ** 30 Day Creditors** - Prepare Recons & Requisitions for ALL 30 day creditors - Balanced to their statements before payment is due
- ** 04th of Each Month** - All Supplier accounts to balance & reconciled to statements
- ** 07th of Each Month** - All supplier accounts recons & Requisitions to be completed
- ** 25th of Each Month - **Ensure all standard monthly expenses are in pastel
- ** After Month End Accounts** - Start new Months Processing
- ** After Month End Accounts** - **Print New Supplier age Analysis completed and scan in for Audit

**MISCELLANEOUS**:

- Complete any Credit Applications needed for new Supplier accounts
- Ensure Front Desk always has enough money bags for Cash Drops
- ** 18th** - Ensure all Payroll Documentation is filled accordingly after payroll Submission


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