Human Resource Specialist

2 weeks ago

Cape Town, South Africa Adidas Full time

**Purpose & Overall Relevance for the Organisation**
- Works closely with the Human Resource Business Partners and Payroll team to ensure the overall HR operations and administration of the Retail and Back office departments are running efficiently and accurately. Partners with Human Resource Business Partners as key stakeholders as well as Retail Store Manager, Deputy Managers and District Managers for any IR related cases to ensure a seamless execution of all HR administration.**Key Responsibilities**
- Recruitment & Onboarding
- Collaborate with Store Managers and manage the end-to-end recruitment of in-store employees
- (including posting job adverts, creating role descriptions, interviews, references and background
checks).
- Get approval for offers from the Senior Retail Operations Manager for in-store retail employees
- within the agreed salary bands.
- Brief the Sales Academy and relevant parties on new joiners to ensure the employee is set up for
- success.- Payroll and Administration
- Creation of all new contracts of employment for Retail and Backoffice through input and instruction
- from the HRBPs, including preparation of all forms and documents for Benefits providers.
- Creation of onboarding packs for all new starters, includes all starter administration; access cards
- etc.
- To ensure segregation of duties, collate all payroll information for all Retail movements; new
- joiners, terminations, promotions and any other employee movements onto the Retail smartsheets
to hand over to the Payroll Administrator for all monthly input on SAP.
- Ensure all policies; processes and agreements are up to date for all HR.
- Complete exit interviews with all Deputy & Store Managers where required.
- Work closely with the payroll team to ensure data accuracy for retail.
- All payroll filing and maintaining employee records both hard copy and online, as well as archiving.
- Manage all the visas, service letters and bank letters or any additional admin request from
- employees.
- Ensure all long service employees within Retail are highlighted;
- and added to the necessary checklists for payments.
- Update org charts monthly and share with relevant individuals.
- Employee Relations
- Together with the HRBP and relevant District Managers or Store Managers, manage all employee
- relations (IR) incidences which occur within stores.
- Be the main point of contact for all IR related issues for all the retail team.
- Represent the company at CCMA.
- Train and empower Store Managers to make decisions and issue disciplinary action according to the
- Disciplinary Code.
- Train the Store Managers on all IR-related content when and if required to ensure a level of self
- sufficiency on more simple employee relation issues in store.
- Manage service level agreements and relationship with LabourNet in supporting on all IR matters
- where needed.
- Visit stores and staff across the regions

**Requisite Education and Experience / Minimum Qualifications**
- Relevant Bachelor’s degree or National Diploma.
- 3+ years working experience within an HR department of a medium-large size organization, with
- proven track record in employee relations matters.**Knowledge, Skills and Abilities**
- Able to consult and coach the business on all HR/ people related topics.
- Ability to read and interpret documents such as safety rules, operating and maintenance
- instructions, and procedure manuals.
- Ability to write routine reports and correspondence, as well as policies and procedures.
- Ability to calculate figures and amounts such as discounts, interest, commissions, and
- percentages.
- Ability to communicate and influence effectively in English, both written and oral.
- Ability to exercise good judgment and decision-making skills.
- Ability to build rapport and relationships and influence key stakeholders.
- Ability to effectively present to moderate size groups.

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

**ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQ

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