Executive Assistant

1 week ago

Soweto, South Africa AJ Personnel Full time

**Main purpose of the job**:

- Coordinate and provide high-level, quality administrative and communication support to the executive office

**Location**:

- **Wits VIDA Research Unit, Chris Hani Baragwanath Academic Hospital, Soweto - Johannesburg**

**Key performance areas**:

- Executive administrative support and personal assistance_
- Organise and maintain executive diaries and commitments including travel and logistics
- Coordinate and schedule events, meetings, and appointments
- Drafting, collating, and preparation of documents, reports, and presentations including dealing with discretionary or confidential information and consolidating inputs from various internal and external stakeholders
- Maintain executive finance matters in liaison with the finance team
- Liaise with company Shared Services Centre (e.g., HR, Finance, Legal) on behalf of the executive as required including dealing with confidential documents, signatures, assisting with internal deadlines and reviews, policies, and company reporting
- Provide accurate minutes and tracking of actions and deadlines
- Office and Research Administration_
- Support administration team to maintain relevant office systems such as electronic and manual filing systems (including preparation for donor pre-audits and maintaining filing procedures)
- Support with core business administration as directed including confidential contracts, and departmental as well as study/project operations status reports, reconciliations, and similar
- Provide support as required on regulatory matters and maintenance
- Provide research administration support as required and directed including but not limited to support with publications, project planning, logistics, communications, procurement and stock, and other operations assistance
- Customer Service_
- Build and maintain relationships with internal and external stakeholders at all levels including representing the executive office professionally at all times
- Effective self-management and performance ownership_
- Take ownership and accountability for tasks and demonstrates effective self-management
- Ensure that quality and productivity standards of own work are consistently and accurately maintained and exemplified

**Required minimum education and training**:

- **Relevant Tertiary Qualification - Research Administration or similar preferred**

**Required minimum work experience**:

- **Minimum 3 years experience in office administration and/or executive assistant duties, preferably in a medical research environment**

**Desirable additional education, work experience, and personal abilities**:

- Research administration experience and knowledge
- Exceptional organizational and administrative skills with working, advanced capability in Microsoft Office, and intermediate command of Excel
- Able to maintain confidentiality, tact, and professionalism
- Able to exercise discretion, initiative, and independent decision-making and make decisions with informed confidence
- Own reliable transport required

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.**:

- **AJ Personnel does not have any salary or other information regarding the position.

  • Executive Assistant

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Healthchem Group Full time

    Healthchem Group's job vacancy, Career and RecruitmentJob title : Executive Assistant – Insurance Operations jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 02, 2024Quick Recommended LinksJobs by LocationJob by industries Join a dynamic team as an Executive Assistant in the insurance industry, where you'll be the essential support,...

  • Executive Administrative Assistant

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Woolpert Full time

    Woolpert's job vacancy, Career and RecruitmentJob title : Executive Administrative Assistant jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 22, 2024Quick Recommended LinksJobs by LocationJob by industries OverviewWoolpert Africa, based in Johannesburg, South Africa, offers extensive high accuracy lidar, imagery and remote sensing...

  • Project Administrator and Executive Assistant

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Measured Ability Group of Companies Full time

    Measured Ability Group of Companies's job vacancy, Career and RecruitmentJob title : Project Administrator and Executive Assistant jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 05, 2024Quick Recommended LinksJobs by LocationJob by industries Degree non-negotiable9 years + as a dedicated Project Administrator, Office Manager/Executive...

  • Executive Secretary

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Stefanutti Stocks Full time

    Stefanutti Stocks's job vacancy, Career and RecruitmentJob title : Executive Secretary – JHB jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 22, 2024Quick Recommended LinksJobs by LocationJob by industries DescriptionTo provide secretarial support to the Regional Managing Director and Regional Financial Director and expeditiously...

  • Client Service Executive

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa NielsenIQ Full time

    NielsenIQ's job vacancy, Career and RecruitmentJob title : Client Service Executive – Johannesburg jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 04, 2024Quick Recommended LinksJobs by LocationJob by industries Job DescriptionMaintain a client service orientation by managing daytoday administration of client service and coordinating on...

  • Executive Manager

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa CHIETA Full time

    CHIETA's job vacancy, Career and RecruitmentJob title : Executive Manager (Grants, Projects And Regions) jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 22, 2024Quick Recommended LinksJobs by LocationJob by industries Job PurposeReporting to the Chief Executive Officer: the incumbent in this position should ensure Workplace Skills Plans are...

  • Assistant Store Manager- Soweto

    4 hours ago

    Soweto, South Africa Clicks Group Limited Full time

    Advert reference: click_013808 Advert status: Online - **Position Summary**: **Industry**:Wholesale & Retail Trade **Job category**:Retail Operations **Location**:Soweto **Contract**:Permanent **Remuneration**:Market Related **EE position**:No **Brand**:Clicks Group **Introduction**: Are you passionate about retail and service excellence? Are you...

  • Assistant Director: Management Support Services

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa City of Johannesburg Full time

    City of Johannesburg's job vacancy, Career and RecruitmentJob title : Assistant Director: Management Support Services jobs in GautengJob Location : Gauteng, JohannesburgDeadline : April 25, 2024Quick Recommended LinksJobs by LocationJob by industries Assistant Director: Management Support ServicesDepartment: Private Office of the Executive Mayor...

  • Primary School Acting Assistant Principal

    2 weeks ago

    Soweto, South Africa SPARK Schools Full time

    About SPARK Schools SPARK Schools is a social impact disruptor and is leading change in the education space through its network of affordable private schools. The SPARK Schools network provide transformational education innovation through Africa’s first blended learning model, which elevates student achievement and provides the tools teachers need to...

  • Beauty Assistant Soweto

    4 hours ago

    Soweto, South Africa Clicks Group Limited Full time

    Advert reference: click_013802 Advert status: Online - **Position Summary**: **Industry**:Wholesale & Retail Trade **Job category**:Retail Operations **Location**:Soweto **Contract**:Permanent **Remuneration**:Market Related **EE position**:Yes **Brand**:Clicks Group **Introduction**: Are you passionate about beauty products and helping people look...

  • Solution Strategist

    Found in: beBee jobs ZA - 2 weeks ago

    Soweto, Gauteng, South Africa FirstRand Group Full time

    FirstRand Group's job vacancy, Career and RecruitmentJob title : Solution Strategist – JHB jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 17, 2024Quick Recommended LinksJobs by LocationJob by industries Job DescriptionTo provide specialist solution advise and to design a solution that best meets the needs of the client To coordinate the...

  • Sales Consultant

    3 days ago

    Soweto, South Africa Rainmaker Quantum Full time

    We are looking for sales and marketing to assist in selling of our company's products and to create competitive advantages for our company in the market industry. The sales and marketing executive's responsibilities include: - Generating unique sales plans - Creating engaging advertisements - Cold calling to reach new clients - To help company gather...

  • ALM Portfolio Analyst

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Sanlam Group Full time

    Sanlam Group's job vacancy, Career and RecruitmentJob title : ALM Portfolio Analyst – Sandton jobs in GautengJob Location : Gauteng, JohannesburgDeadline : April 26, 2024Quick Recommended LinksJobs by LocationJob by industries What will you do?Assist with Asset Liability Management within Sanlam Financial Markets.What will be your key responsibilitiesYour...

  • Store Manager

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Pepkor Speciality Full time

    Pepkor Speciality's job vacancy, Career and RecruitmentJob title : Store Manager – Bedfordview jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 12, 2024Quick Recommended LinksJobs by LocationJob by industries Job Description Maximize profits by assisting the Region to achieve sales budgetsMerchandise Management SupportStock Loss Management...

  • Bursar

    3 days ago

    Soweto, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Bursar**: **Curro Academy Protea Glen Combined** **Vacancy Reference: 18119**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you...

  • TPM & Capability Coordinator - Johannesburg

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa The Heineken Company Full time

    The Heineken Company's job vacancy, Career and RecruitmentJob title : TPM & Capability Coordinator – Johannesburg jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 15, 2024Quick Recommended LinksJobs by LocationJob by industries Coordinate the execution of the Supply Chain Technical Training & Capability Development strategy at plant...

  • Conference and Events Coordinator

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa Measured Ability Group of Companies Full time

    Measured Ability Group of Companies's job vacancy, Career and RecruitmentJob title : Conference and Events Coordinator jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 05, 2024Quick Recommended LinksJobs by LocationJob by industries Requirements: Conference and events experience. Matric. Tertiary qualification in hospitality or events...

  • TPM & Capability Coordinator - Sandton

    Found in: beBee jobs ZA - 1 week ago

    Soweto, Gauteng, South Africa The Heineken Company Full time

    The Heineken Company's job vacancy, Career and RecruitmentJob title : TPM & Capability Coordinator – Sandton jobs in GautengJob Location : Gauteng, JohannesburgDeadline : May 15, 2024Quick Recommended LinksJobs by LocationJob by industries Key ResponsibilitiesFacilitate and coordinate the implementation of Supply Chain TPM & Capability Development...

  • Enrolled Auxiliary Nurse

    4 hours ago

    Soweto, South Africa Clinix Health Group (Pty) Ltd Full time

    **Job Summary**: The Enrolled Nurse Auxiliary will promote and deliver quality patient care and wellness in accordance with industry standards and to execute Nursing duties within the standards, procedures and protocols set down by the South African Nursing Council and Scope of Practice. **Minimum Qualifications and Experience**: - Grade 12. - Enrolled...

  • Case Manager

    2 days ago

    Soweto, South Africa Clinix Health Group (Pty) Ltd Full time

    To plan, coordinate and execute case management work at hospital level. The incumbent utilises clinical knowledge to minimise financial risk and ensure accurate billing through comprehensive accurate coding of patient care. ***Minimum Qualifications and Experience**: - Relevant Nursing Qualification: Enrolled Nurse / Registered Nurse - Current registration...