Receptionist

3 weeks ago

Johannesburg, South Africa Bidvest Facilities Management Full time

Job Title: Receptionist

Job Summary:
**Responsibilities**:

- Welcome visitors to the organization by greeting them, answering inquiries, and directing them to the appropriate department or personnel.
- Answer and receive incoming calls and route them to the appropriate person or department.
- Keep the reception area clean and organized, call for maintenance or repairs if necessary.
- Handle all incoming and outgoing mail, as well as courier deliveries.
- Manage the schedule of appointments, meetings, and events.
- Complete administrative tasks such as data entry, copying, filing, and preparing reports.
- Collaborate with other departments to maintain internal communication.
- Order and manage office supplies.
- Manage the booking of conference rooms and arrange catering when required.
- Follow up with clients and visitors to ensure their needs are met satisfactorily.

**Requirements**:

- Matric
- Certificate in Reception, Administration, Customer Service or related
- At least 3 years experience in customer service, administration, or the front desk role preferred
- Must have excellent communication and interpersonal skills
- Ability to handle multiple tasks and prioritize them simultaneously
- Ability to work independently and as part of a team
- Ability to work with Microsoft Office Suite or other relevant software
- Must have excellent organizational skills
- Must maintain a tidy and professional appearance.

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