Creditors Clerk

3 weeks ago

Sandton, South Africa Bluespec Holdings Full time

**Job Functions**:
**1.Manage and control costs to achieve/ exceed budget.**
- Assist with maintaining relationships with existing and potential suppliers to the Business - e.g., prioritising supplier’s payments according to urgency, manage queries and reconciling items accurately and efficiently.
- Assist procurement with maintaining correct service provider information e.g., communication on correctness of VAT information.

**2.Ensure bank balances are corrected to agreed-upon levels through cash control.**
- Ensure creditors payments are done timeously and accurately and that all discounts are taken in accordance with SLA’s and Rate adjustments.

**3.Establish internal controls to deliver efficient processes and systems**

**Month end procedures**:

- Ensure all service provider recons and payments meet month end deadlines.

**Creditors’ Recons**:

- Review banking details and ensure all new suppliers are loaded on the bank as beneficiaries, follow up on all pending beneficiaries to avoid payment delays.
- Ensure payments remittances are sent out as soon s payment has been processed and account related queries are timeously resolved and communicated back to the supplier.
- Ensure outstanding items on the creditor’s recons are mínimal and within the accepted parameters.
- Ensure creditors department clear creditors recon items timeously (within 60 days) once the clean-up is complete.
- Ensure creditors ageing is within accepted parameters (no more than 5% or older than 60 days once the clean-up is complete)
- Assist in ensuring all Dreamtec issues are communicated, monitored, and resolved accurately and timeously.

**4.Management of Dreamtec and verifications relationship.**
- Assist in ensuring posting to SP accounts and better usage of the SP portal to make the creditors recon process optimally efficient.
- Assist procurement in driving portal usage to reach targets - liaising closely with suppliers to achieve this.
- Obtain monthly report from procurement for new suppliers loaded on the portal.
- Communicated with debtors and verifications team to ensure additional costs are timeously billed and cases posted.
- Put processes in place to identify and communicate inefficiencies/errors/weaknesses in the flow-through from Dreamtec to management.

**Job Requirements**:

- 3 Years experience in Creditors.
- Matric with accounting or maths.
- Accounting Diploma an advantage.
- Microsoft - intermediate.
- Acumatica/ ERP system.
- Sales Force an advantage.

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