Personal Assistant

1 month ago


Johannesburg, South Africa Ability Recruitment Full time

2023-08-03 - 2023-08-17
- Permanent
- JHB002876
- Property- Gauteng, JHB - Northern Suburbs
- R 350000 - R 450000 Annually Cost To Company- To provide secretarial and administrative assistance to the Portfolio Executive and support the Gauteng asset management team. Minimum of 3 years in supporting an executive management team.
- REQUIREMENTS:

- Secretarial qualification
- Minimum of 5 years in supporting an executive management team
- Taking Minutes in meetings
- Property Industry preferred

DUTIES:
Personal Assistance
- Manage the scheduling and coordination of the relevant committee and management meetings.
- Assist with the collation and distribution of the relevant committee and management packs.
- Preparing for meetings, which includes drafting agendas, gathering and printing all necessary documents, and organising refreshments.
- Preparing applicable meeting packs and taking minutes of meetings and issue appropriate updates.
- Screening calls for the Portfolio and Regional Leasing Executive.
- Take and relay accurate and timely messages for the Portfolio.
- Managing Portfolio and Regional Leasing Executive business diaries.
- Compiling and submitting expenses reports for the Portfolio and Regional Leasing Executive.
- Provide general administrative support and personal errands as required.
- Compiling of reports and presentations for the Portfolio and Regional Leasing Executive as requested from time to time.
- Create and maintain records and filing systems, which may include confidential/sensitive information.
- Responding on behalf of the Portfolio and Regional Leasing Executive, either verbally or in writing, in-line with the directive received.
- Co-ordination of internal and external meetings on behalf of the Portfolio and Regional Leasing Executive and, where required, for the Gauteng portfolio senior management team.

Office Assistance
- Arrangement of all travel for the relevant members.
- Handle confidential and sensitive documentation.
- General office administration, ordering and taking stock of head office stationery.
- Liaising with the Gauteng portfolio senior management team.

Office Administration:

- Record keeping and document management.
- Coordinate document deliveries and oversee delivery schedule.
- Handle confidential and sensitive documentation.
- Organize, photocopy, print and bind documents.
- Establish and maintain a filing system.
- General office administration.
- Undertake a variety of control and governance activities as required.
- For more information please contact:

- Ryan Coston


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