Receptionist

2 weeks ago

Pretoria, South Africa South African Veterinary Council Full time

_The South African Veterinary Council (SAVC) is a statutory and regulatory body established under the Veterinary and Para-Veterinary Professions Act, Act.19 of 1982 in the Republic of South Africa. It is a non-government funded, veterinary standards’ regulating entity of the veterinary and para-veterinary professions, promoting animal health and well-being of South Africans. The SAVC achieves its mandate through regulating and monitoring the standards of training, ethical and practice standards of veterinarians and para-veterinarians; and the registration of persons practising such professions._

The SAVC seeks to appoint a suitably qualified person to fill the vacancy of

**RECEPTIONIST **at its offices inIrene, Pretoria.

The Receptionist will be responsible to provide a professional and exceptional reception services to registrees, stakeholders and members of the public and ensure that the switchboard is managed in a professional, timeous, effective and efficient manner for the SAVC.

**The Receptionist will be responsible for the following**:

- **Perform Reception and switchboard duties**:

- Manage switchboard and ensure that all calls are answered in line with SAVC standards.
- Screening calls and transferring calls to relevant employees.
- Taking messages and distributing to relevant employees.
- Receive guests at reception and ensure that they are attended to.
- Keep a register of daily visitors for security purposes.
- Assist with receiving and distributing mail.
- **Provide Administration services and office support**:

- Perform administrative duties relating to council, meetings and secretariat functions.
- Perform duties relating to filing.
- Provide meeting support duties for sections (preparing agendas and prepare minutes of the sections’ monthly meetings).
- Assist with execution of committee decisions upon instruction from Registrar.
- Provide assistance with the upkeeping of files in storeroom.
- Render general assistance to the Registration section when needed.
- Perform ad-hoc duties as and when required.
- Arrange meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
- Manage correspondence and assist in planning and arranging events, including organising catering.
- Draft, format, and print relevant documents.
- Maintain accurate records.
- Photocopy and file appropriate documents as needed.
- **Provide Communication services to registrees, stakeholders and the public**:

- Liaise and attend to queries from registrees, stakeholders and the public in a timeous manner
- Provide assistance to registrees on the registree portal, annual declaration, CPD and general registration queries.

**Job Requirements and Experience**:

- Grade 12 (Matric)
- MS Word Office Suite Certification, Switchboard Operator Certification or;
- Certificate in Office Administration (Advantageous)
- Minimum 2-4 years reception and switchboard experience in a similar organisation\
- Experience in dealing with external clients and the public

**Core Competencies**:

- Good track record in integrity, honesty and accountability
- Maintain a high-level confidentiality
- Attention to detail, meticulous, accuracy and procedural awareness
- Ability to work without supervision and under pressure
- Willingness to work after hours and overtime
- Interpersonal/communication skills (verbal and written)
- Strong secretary/administrative skills
- Ability to interact with all people in a multicultural environment

**Remuneration**:
Market related salary

**Application process**:
Any queries, please contact Mr Chester Magardie at 012 345 6360

(_Applications received after the closing date will not be considered)._
- Only short-listed applicants will be contacted and the SAVC reserves the right not to appoint any applicant to the post._

Application Deadline: 2023/04/28

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